1/31/2013 02376

DIRECTOR, BUREAU OF PLANNING AND PROCUREMENT, PLCB

DEFINITION: This is responsible administrative and managerial work in the planning, forecasting, purchasing, inventory management, and replenishment of regularly stocked wines and spirits for the Pennsylvania Liquor Control Board (PLCB).

The employee in this job is responsible for directing and evaluating all supply chain management activities related to the procurement of regularly stocked merchandise in the commonwealth’s Wine and Spirits Stores. Work involves developing, implementing, and evaluating policies, standards, and procedures for forecasting, store replenishment, purchasing, and inventory management activities to produce optimal inventory levels and to meet and maintain service levels and working capital goals. Work includes establishing goals and objectives for subordinate supervisors; preparing budget estimates and monitoring expenditures, including the cost of goods purchased; preparing and analyzing fiscal and statistical reports of bureau activities; negotiating shipping and transportation terms with vendors; and coordinating with federal agencies, legal staff, and the Comptroller’s Office to ensure compliance with laws and regulations governing the taxation of imported products. Work is performed with considerable independence and is reviewed by an executive supervisor through conferences and reports for overall program effectiveness and adherence to commonwealth and federal laws and Liquor Control Board regulations and policies.

EXAMPLES OF WORK: Plans, directs, and coordinates the activities of the Bureau of Planning and Procurement, including the development of agency policies regarding forecasting, procurement, inventory management, and store replenishment.

Plans and implements operational changes based on the impact of updates, upgrades, or related changes to enterprise information technology systems.

Plans, directs, and develops policy for a comprehensive purchasing and inventory management program for regularly stocked wine and liquor items to ensure product availability on a regional and local basis.

Coordinates with other PLCB bureaus to implement or change bureau policies and procedures.

Coordinates financial, purchasing, and auditing activities with the Comptrollers’ Office, Department of Treasury, Auditor General's Office, and other PLCB bureaus.

Prepares budget estimates and monitors budget expenditures for the Bureau of Planning and Procurement.

Reviews and approves fiscal and statistical reports.

Meets with interested private organizations, industry personnel, government officials, and the public to develop, disseminate, and promote PLCB policies and procedures, to provide information relative to inquiries, and to resolve or recommend resolution to complaints.

Participates in the review and evaluation of vendor performance in meeting supply chain service levels.

Performs the full range of supervisory duties.

The employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Knowledge of the principles and practices of business administration.

Knowledge of inventory management and warehousing techniques and practices.

Knowledge of statistical data analysis techniques.

Knowledge of retail forecasting, purchasing, and replenishment methods and practices.

Knowledge of transportation regulations, costs, and modes.

Knowledge of the application of information technology to inventory, warehousing, and accounting operations.

Knowledge of the principles and practices of supervision.

Ability to analyze and interpret policies, procedures, and statistical reports.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING: Six years of retail supply chain distribution operation experience, including two years of managerial experience involving product purchasing, warehousing, transportation, and inventory management, and a bachelor’s degree in business administration or a closely related field;

                                                                                                                                                             or

An equivalent combination of experience and training that includes two years of managerial experience involving product purchasing, warehousing, transportation, and inventory management.