JOB TITLE: PROCUREMENT SPECIALIST 3

JOB CODE: 02730

SERIES NATURE OF WORK: The Procurement Specialist job series describes professional work in strategically sourcing and procuring goods and services, negotiating and administering related contracts, and implementing corrective actions for non-compliance.

DEFINITION: This is advanced professional and analytical or supervisory work in the procurement of goods, supplies, equipment, and services.

An employee in this job analyzes procurement policies and strategies and provides consultation to program managers in the development, implementation, and evaluation of highly complex procurement contracts; or supervises professional procurement staff working with complex procurements. Work involves researching, developing, and implementing procurement policies and methods to meet program and agency goals; consulting with managers on sourcing strategies, solicitation methods, and cost analysis; participating in the negotiation of contracts that are politically sensitive or subject to litigation; and developing and enforcing performance measures for executed contracts, which may require working with legal and comptroller staff to settle contracts, enact corrective action plans, or recover liquidated damages. Work may also include functioning as a supervisor over lower level procurement staff; and serving as an agency liaison to the Department of General Services for requests for delegation of purchasing authority or for procurement issues having statewide impact. Work is performed independently under the general direction of an administrative supervisor for effectiveness of results.

   DISTINGUISHING CHARACTERISTICS:

• Non-supervisory work at this level is differentiated from the lower level jobs based on the development, negotiation, and execution of highly complex contracts and other procurements that typically involve statewide scope or coordination among multiple government entities and programs; multi-million dollar service agreements; high visibility and political sensitivity; extensive legislative and policy considerations; and significant impact on the agency mission or the health, safety, and well-being of the public.

• Work may involve supervising subordinate Procurement Specialists 2 performing professional work in developing, implementing, and evaluating complex procurements.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.):

• Serves as chief procurement officer for an agency with delegated authority for complex procurements and multi-million dollar contracts.

• Supervises subordinate Procurement Specialists 2 in the creation, review, and execution of complex procurement contracts.

• Participates in the development of procurement policy to meet agency objectives for service delivery and cost efficiency.

• Provides consultation to managers and program staff in addressing vendor and contract related problems and works collaboratively to resolve disputes between parties.

• Assists agency legal, program, and executive staff in negotiating terms and conditions for procurement contracts.

• Facilitates procurement activities that are politically sensitive in nature or prone to litigation.

• Recommends criteria and standards to evaluate vendor performance and ensure adherence to contract requirements and commonwealth procurement policies.

• Oversees the facilitation of committee meetings for the development and scoring of requests for proposals.

• Works with the Department of General Services to develop new sourcing strategies and procedures to meet agency goals.

• Represents the agency in the negotiation of contracts and other agreements with commercial, non-profit, government, and educational institutions.

• Determines necessary corrective actions to enforce compliance of contractual agreements, prepares detailed documentation, and communicates resolutions.

• Provides training to subordinate and program staff on new or revised procurement processes, procedures, and systems.

• Performs the full range of supervisory duties.

• Employees in this job may participate in the performance of subordinates' work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of procurement principles and best practices.

• Knowledge of applicable laws, rules, regulations, and procedures impacting procurement and contracting functions.

• Knowledge of technical writing and contracting principles.

• Knowledge of the use and functionality of Microsoft Office Suite software.

• Ability to develop and analyze policies, procedures, and standard business practices for application to contractual agreements.

• Ability to apply critical thinking skills to identify and resolve problems.

• Ability to analyze written and numerical information.

• Ability to perform mathematical calculations.

• Ability to communicate effectively in writing.

• Ability to communicate effectively orally.

• Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities):

• One year as a Procurement Specialist 2 (commonwealth title);

or

• Two years of professional experience performing contract management work; and a bachelor’s degree in business, supply chain, logistics, project, or operations management, or a related field;

or

• An equivalent combination of experience and training.