04/11/2002 02780

LIQUOR DISTRIBUTION MANAGER

DEFINITION: This is administrative work in the receipt, storage, and shipment of alcoholic beverages for the Pennsylvania Liquor Control Board.

An employee in this class coordinates contracted support activities and ensures the contracted services are provided in the damage disposition, receipt, storage, and inventory control of approximately 3,000,000 cases per year. Work involves directing and coordinating the activities of subordinate alcoholic beverage distribution personnel to include sub-warehouse supervisor(s), stock clerks, and clerical personnel. An important aspect of work involves establishing plans, procedures and techniques to ensure an efficient distribution center operation and to improve and facilitate service. Work in central office involves general
distribution functions such as conducting surveys, analyzing problems, and assisting in the establishment of procedures and preparation of contracts. Work is performed independently within the framework of existing rules and regulations of the Pennsylvania Liquor Control Board, and is assigned by an administrative supervisor in the form of program goals and objectives, and reviewed through reports and conferences for the attainment of program goals and objectives.

EXAMPLES OF WORK: Monitors incoming shipments to insure adherence of suppliers/transportation vendors to shipping regulations.

Coordinates contractor storage procedures.

Advises contractor of product availability and retail shoppes' needs to insure prioritized storage.

Monitors inventory control of approximately three million cases each year.

Discusses ongoing supply chain changes and record keeping/computer requirements with the distribution center contractor.

Conducts periodic inspections to insure security and safety procedures are up-to-date and enforced.

Directs the filling of bottle pick orders for vendor distribution to liquor stores.

Directs computer input and tracking of all receipts, distributions, transfers, shortages, and breakages. Recommends distribution center operational procedures to improve and facilitate service.

Coordinates the disposition of damaged merchandise between suppliers and operations contractor.

Reconciles distribution center breakage and losses.

Oversees the maintenance and/or repairs of the facility or equipment.

Monitors the condition of the facility to ensure upkeep.

Ensures adherence to safe working procedures to prevent safety hazards.

Conducts surveys of the statewide administration of the alcoholic beverage distribution system.

Analyzes distribution center operations and problems.

Monitors the distribution center operations for compliance with policies and procedures.

Assists in the preparation of warehouse and drayage contracts.

Assists in establishing statewide distribution and warehousing procedures.

Assists in the transfer and routing of import merchandise.

Prepares correspondence, memorandums, and reports pertaining to distribution center or system operations.

Employees in this class may participate in the performance of subordinates' work consistent with operational or organizational requirements.

Performs the full range of supervisory duties.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Knowledge of warehousing methods, safety and security precautions and procedures used in the receipt, storage, and shipment of merchandise.

Knowledge of regulations, procedures, and computerized product software used to track the receipt, storage, and distribution of merchandise.

Knowledge of service support contracts.

Knowledge of collective bargaining agreements.

Ability to plan, organize, assign, direct and evaluate the work performance of subordinates.

Ability to review and analyze proposed rules, regulations, policies, and procedures pertaining to the operation of alcoholic beverage distribution centers.

Ability to extract, organize, and analyze data.

Ability to develop rules, regulations, policies and procedures for the operation of an alcoholic beverage distribution center.

Ability to express ideas clearly and concisely, orally and in writing.

Ability to establish and maintain effective working relationships with subordinates, associates, contractors, vendors, and the public.

MINIMUM EXPERIENCE AND TRAINING: Six years of experience in centralized warehouse, distribution center, transportation, or a retail/wholesale operation that involved contract administration and the utilization of computerized product tracking, including two years of operations managerial experience;

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A bachelor's degree including 18 credits in business administration or business logistics and two years of operations managerial experience in a centralized warehouse, distribution center, transportation, or retail/wholesale operation that involved contract administration and the utilization of computerized product tracking;

                                                                                                                                               or

Three years as a Liquor Store General Manager 2 Management;

                                                                                                                                              or

Four years as a Liquor Sub-Warehouse Supervisor;

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Three years as a Warehouse Superintendent;

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An equivalent combination of experience and training including two years of operations managerial experience in a centralized warehouse, distribution center, transportation, or retail/wholesale operation that involved contract administration, and the utilization of computerized product tracking.