04/11/2009 03285

CHIEF, FEDERAL ACCOUNTING DIVISION

DEFINITION:

This is managerial work in planning, organizing, and directing the federal accounting functions in the Office of Comptroller Operations, Bureau of Commonwealth Accounting, Federal Accounting Division.

The employee in this job is responsible for directing the federal accounting functions through subordinate managers. Work involves managing staff and operations involved in federal accounting tasks for Commonwealth agencies organized by communities of practice, managing federal grant program accounting functions, and interpreting and directing the implementation of federal regulations related to accounting and cash management requirements of federally funded programs. Work also involves developing, implementing, and administering policies and procedures for federal accounting functions; researching, drafting, and maintaining accounting and procedural manuals that include state and federal mandates; formulating performance measures, goals, and objectives for quality and timeliness of services and ensuring those standards are met; monitoring workflow and reassigning resources as needed; and resolving issues related to federal accounting issues or problems, working with agencies on resolutions, and identifying improvements in processes. Supervision is exercised over subordinate managers who direct the work of the teams assigned federal accounting tasks for the communities of practice. Work is performed with a high degree of independence and is reviewed by the Director, Bureau of Commonwealth Accounting for attainment of objectives and overall effectiveness.

EXAMPLES OF WORK:

Plans, organizes, and directs the work of Division staff involved in federal accounting functions through subordinate managers.

Develops, implements, and administers policies and procedures that provide for the efficient and effective operations of federal accounting in the Commonwealth.

Assists the Bureau Director in implementing new procedures and revisions to accounting policy.

Develops goals and objectives for the Division consistent with the Bureau of Commonwealth Accounting.

Develops and tracks performance measures and addresses deficiencies.

Identifies workflow issues and redeploys resources to address needs.

Works with key stakeholders to address escalated issues and provide resolution.

Directs the preparation of special reports on grant expenditures, which may utilize different types of accounting and reporting.

Manages staff involved in the reconciliation of federal receivables.

Works with agency program managers and other Office of the Budget staff in directing apportionment of payment to political subdivisions and expedited or advance payments.

Ensures that staff meets with Commonwealth agency program managers to ascertain that state and federal regulations are followed.

Manages staff involved in monitoring the drawdown of federal funds for timeliness to ensure compliance with Commonwealth cash management requirements.

Manages the preparation of monthly sales tax returns for submission to the Department of Revenue.

Manages the preparation of the annual schedule of Federal Financial Assistance.

Oversees and directs staff in the completion of all special projects and analyses as a result of pending investigation, litigation, inquiries, reports, expenditure projections, and budget presentation materials.

Performs the full range of supervisory duties.

The employee in this job may participate in the performance of subordinates' work consistent with operational or organizational requirements.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES:

Knowledge of Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) pronouncements.

Knowledge of state and federal laws, rules, regulations, policies, and procedures related to federal accounting functions.

Knowledge of the principles and practices of employee supervision.

Ability to establish and maintain effective working relationships.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

MINIMUM EXPERIENCE AND TRAINING:

Six years of professional accounting experience, including two years in a supervisory capacity and a bachelor’s degree including twenty four credits in accounting;

                                                                                                                         or

An equivalent combination of experience and training that includes two years of professional accounting supervisory work and twenty four credits in accounting.