01/29/2010 03325

FINANCIAL TRANSACTIONS ANALYST 2

DEFINITION:

This is professional financial work in supervising the review and analysis of fiscal documents and transactions in the Office of Comptroller Operations, Bureau of Payable Services, Invoice Processing Division.

An employee in this job is responsible for performing supervisory work over invoice processors or lower level Financial Transactions Analysts in the Non-Purchase Order (non-PO) Section or the Exceptions Processing Unit. Work includes planning, organizing and reviewing the subordinate staff’s work; ensuring that the processing of invoices and other complex financial transactions is performed in compliance with applicable rules, regulations and procedures; monitoring daily workflow; assisting in the development of procedure manuals; making recommendations for process improvements; and providing technical guidance to subordinate or agency staff on problematic issues. In the Non-PO Section, work includes resolving vendor payment inquiries, approving or rejecting non-PO invoices, and interfacing with agency staff; or supervising invoice processors who conduct post-audit reviews of purchasing card and advancement account transactions. In the Exceptions Processing Unit, work involves supervising a team of lower level Financial Transactions Analysts who resolve previously rejected PO-based and non-PO-based invoices, unblocking and reversing invoices, and communicating with the State Treasurer’s Office for various payment issues. Work is performed with a high degree of independence and is subject to review by an administrative manager for the timely achievement of goals and objectives.

EXAMPLES OF WORK:

Plans, organizes and supervises the review and processing of non-PO or problematic invoices.

Interprets rules, regulations, policies and procedures related to invoice processing for staff and agency employees.

Analyzes highly complex invoice issues to ensure compliance with rules and regulations and determine appropriate resolution steps.

Prepares reports on the status of invoice processing metrics to evaluate performance levels.

Serves as a liaison between the Bureau and the State Treasurer for the resolution of pay issues.

Ensures the implementation of new or revised operating procedures and policies and recommends improvements to existing procedures and policies.

Performs the full range of supervisory duties.

Employees in this job may participate in the performance of the subordinates’ work consistent with operational or organizational requirements.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES:

Knowledge of state and federal laws, rules, and regulations impacting the review of financial documents.

Knowledge of basic accounting principles.

Ability to perform, manipulate, and interpret mathematical calculations and expressions.

Ability to review and interpret various reports, transactions, policies, and documents.

Ability to establish and maintain effective working relationships.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

MINIMUM EXPERIENCE AND TRAINING:

One year as a Financial Transactions Analyst 1;

                                                                                                                           or

Three years of experience conducting financial reviews of documents for compliance with federal and state laws, rules and regulations; and a bachelor’s degree including fifteen credits in finance, business, accounting or closely related field;

                                                                                                                          or

An equivalent combination of experience and training, which includes fifteen credits in finance, business, accounting or closely related field.