01/29/2010 03330

FINANCIAL TRANSACTIONS MANAGER 1

DEFINITION:

This is professional administrative and financial work in directing the review and processing of purchase order-based (PO) invoices, transactions and related documents in the Office of Comptroller Operations, Bureau of Payable Services, Invoice Processing Division.

An employee in this job is responsible for managing consolidated, statewide purchase order-based (PO) invoice processing functions through subordinate supervisors. Work involves ensuring financial review activities are in compliance with applicable rules, regulations and procedures; assisting in the resolution of highly complex invoice and transactional issues that require coordination with agency personnel, vendors or other staff; setting goals and objectives and using performance metrics and other reports to determine if they have been reached; developing and implementing new operational procedures; and providing guidance to subordinate staff on problems and issues. Supervision is exercised over subordinate supervisors who oversee the work of PO invoice processing teams. Work is performed within general guidelines and is subject to a review by an administrative manager for effectiveness through conferences and an examination of reports.

EXAMPLES OF WORK:

Plans, organizes and directs the review and processing of PO-based invoices and transactions through subordinate supervisors.

Interprets rules, regulations, policies and procedures related to PO-based financial documents for staff and agency employees.

Directs the analysis of difficult transactional issues to ensure compliance with rules and regulations and determine appropriate resolution steps.

Oversees the auditing of vendor and agency invoices and payment documents to ensure compliance with all applicable legal and administrative requirements.

Prepares reports on PO invoice and transactional processing metrics to evaluate performance levels.

Serves as a liaison between the Bureau and the State Treasurer for the resolution of financial transactional issues.

Directs the implementation of new or revised operating procedures and policies and recommends improvements to existing procedures and policies.

Performs the full range of supervisory duties.

Employees in this job may participate in the performance of their subordinates’ work consistent with operational or organizational requirements.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES:

Knowledge of the state and federal laws, rules and regulations impacting the review of financial documents.

Knowledge of basic accounting principles.

Knowledge of office management methods.

Knowledge of the principles and practices of employee supervision.

Ability to operate a computer, adding machine, calculator, and other office equipment.

Ability to perform, manipulate, and interpret mathematical calculations and expressions.

Ability to review and interpret various reports, transactions, policies and documents to make recommendations.

Ability to establish and maintain effective working relationships.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

MINIMUM EXPERIENCE AND TRAINING:

One year as a Financial Transactions Analyst 2;

                                                                                                                                                         or

Four years of experience conducting the financial review of documents for compliance with federal and state laws, rules and regulations including one year in a supervisory capacity; and a bachelor’s degree including fifteen credits in finance, business, accounting or closely related field;

                                                                                                                                                        or

An equivalent combination of experience and training that includes one year of experience supervising the conduct of financial reviews of documents for compliance with federal and state laws, rules and regulations and fifteen credits in finance, business, accounting or closely related field.