01/29/2010 03335

FINANCIAL TRANSACTIONS MANAGER 2

DEFINITION:

This is highly responsible professional administrative and financial work in directing the review, processing and auditing of financial transactions and documents in the Office of Comptroller Operations, Bureau of Payable Services, Invoice Processing Division.

An employee in this job is responsible for managing either the consolidated, statewide non-purchase order-based (Non-PO) invoice processing functions or the exception processing functions. Work involves managing teams of invoice processors or Financial Transactions Analysts who ensure account payable transactions and other financial review activities are in compliance with applicable rules, regulations and procedures; assisting in the resolution of highly complex invoice issues that require coordination with agency personnel, vendors or executive staff; setting goals and objectives for the respective section; developing and implementing new operational procedures; developing and reviewing various reports to recommend operational improvements; and providing guidance to subordinate staff on problem issues. Supervision is exercised over subordinate supervisors who oversee the work of non-PO invoice processing or exceptions financial transactions analyst teams. Work is performed within general guidelines and is subject to general review by an administrative manager through conferences and written reports.

EXAMPLES OF WORK:

Plans, organizes and directs the review and processing of non-PO-based invoices and related transactions through subordinate supervisors.

Plans, organizes and directs the review and successful transactional processing of invoices previously rejected or problematic invoices through subordinate supervisors.

Interprets rules, regulations, policies and procedures for the review and processing of financial transactions for staff and agency employees.

Manages the analysis of difficult transactional issues to ensure compliance with rules and regulations and determine appropriate resolution steps.

Directs the auditing of vendor and agency invoices and payment documents to ensure compliance with all applicable legal and administrative requirements.

Supervises the preparation of reports and metrics related to transactions processing to evaluate performance levels.

Supervises the coordination between the Bureau and the State Treasurer’s Office for the resolution of payment issues.

Directs the implementation of new or revised operating procedures and policies and recommends improvements to existing procedures and policies.

Performs the full range of supervisory duties.

Employees in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES:

Knowledge of state and federal laws, rules, and regulations impacting the review of financial documents.

Knowledge of basic accounting principles.

Knowledge of office management methods.

Knowledge of the principles and practices of employee supervision.

Ability to operate a computer, adding machine, calculator, and other office equipment.

Ability to perform, manipulate, and interpret mathematical calculations and expressions.

Ability to review and interpret various reports, transactions, policies, and documents to make recommendations.

Ability to establish and maintain effective working relationships.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

MINIMUM EXPERIENCE AND TRAINING:

One year as a Financial Transactions Manager 1;

                                                                                                                                                        or

Five years of experience conducting the financial review of documents for compliance with federal and state laws, rules and regulations including two years in a supervisory capacity; and a bachelor’s degree including fifteen credits in finance, business, accounting or closely related field;

                                                                                                                                                       or

An equivalent combination of experience and training that includes two years of experience supervising the conduct of financial reviews of documents for compliance with federal and state laws, rules and regulations and fifteen credits in finance, business, accounting or closely related field.