JOB TITLE: CONTRACT MANAGEMENT SPECIALIST 2

JOB CODE: 03570

SERIES NATURE OF WORK: The Contract Management job series describes work in the review and approval of contractual agreements and encumbrance documents.

DEFINITION: This is professional work involving the review, analysis, and application of technical contract standards and policies in the Office of Comptroller Operations, Bureau of Payable Services, Contracts Division.

An employee in this job is responsible for analyzing and evaluating contractual proposals, agreements, and amendments which include procurement, grant, memoranda of understanding, interagency agreements, and other commitment documents to ensure the inclusion of all necessary terms and conditions. Work involves an in-depth analysis of the contractual language, financial proposals, and scope of work content to ensure compliance with regulations, legislation, and sound business fiscal practices. Work also includes responsibility for analyzing purchase orders to determine if funds are being utilized in accordance with published directives, appropriated funding purposes, and sound contract administration practices. Employees in this job interact with internal contract and accounting staff and agency representatives on contractual fiscal issues. Work is performed under the direction of the Contract Management Supervisor who provides general guidance and reviews work in progress or upon completion for adherence to procedures, standards, and timeframes.

   DISTINGUISHING CHARACTERISTICS:

• Work is distinguished from the Contract Management Specialist 1 job by the scope of the work performed including the development of a variety of contracts within a wide range of federal and state laws, rules, and fiscal policies.

• Emphasis at this level is on analyzing contractual documents, applying independent professional judgment and sound fiscal practices to the development of the contract, and taking appropriate actions to ensure budgetary appropriateness and fiscal responsibility.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.):

• Provides consultation and recommends improvements to draft contract documents.

• Provides objective evaluation criteria, primarily from a financial standpoint.

• Participates as a non-voting member to ensure impartiality in the selection process or performs detailed review of request for proposal documents to provide input and recommendations on payment terms, validation on the propriety of cost proposals, and other fiscal issues.

• Determines the legal authority, budgetary appropriateness, proper account coding, and work statement falls within the scope of the contract.

• Determines necessary corrective actions and communicates resolutions to the agency or appropriate staff.

• Establishes encumbrances and enters related encumbrance adjustments.

• Performs the full range of supervisory duties.

• An employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of contract methods and principles.

• Knowledge of accounting principles and practices.

• Knowledge of computerized accounting processes.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

FULL PERFORMANCE KNOWLEDGES, SKILLS, AND ABILITIES: (NOTE: These are expected of an employee performing the work of this job at the full performance level. These may not be evaluated by the State Civil Service Commission or used for Civil Service examination purposes and are not position-specific performance standards.):

• Knowledge of state and federal laws, rules, regulations, and procedures impacting contractual functions.

• Knowledge of applicable SAP software transactions.

• Ability to analyze and interpret procedures, regulations, and standard business practices for their fiscal application to contractual agreements.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities):

• One year as a Contract Management Specialist 1;

or

• Two years of professional experience performing contract, accounting, or financial documentation and transactions review and analysis work, and a bachelor’s degree in finance, business, accounting, or a closely related field;

or

• Six years of professional experience performing contract, accounting, or financial documentation and transactions review and analysis work;

or

• An equivalent combination of experience and training.