JOB TITLE: FISCAL MANAGEMENT SPECIALIST 3

JOB CODE: 08130

SERIES NATURE OF WORK:

The Fiscal Management Specialist job series describes professional analytical work in the preparation, review, and analysis of fiscal information used in agency planning, program management, or financial auditing.

DEFINITION:

This is highly complex professional analytical or supervisory work in the preparation, review, and analysis of fiscal information for an agency.

An employee in this job performs highly complex or supervisory work in monitoring, analyzing, and controlling revenue, financial commitments, and expenditures against a budget, grants, contracts, or other financial data to advise management on the appropriate use and ensure the ongoing availability of agency funds. Work involves developing and recommending fiscal policies, procedures, or controls; and preparing and reviewing a wide variety of fiscal forecasts and reports that project revenue and expenditures for personnel, operating, fixed assets, and other expenses. Work also involves reviewing and approving or recommending adjustments to requests for the use of funds; interpreting financial data and explaining fiscal regulations and procedures to managers, or overseeing this work performed by subordinate staff; and processing budget revisions or other financial transactions, discussing discrepancies, ensuring compliance with policies through recommendations and adjustments, and providing consultation to management on the resolution of sensitive fiscal-related issues. Work may involve the supervision of all aspects of a smaller agency’s fiscal operations. Work may also involve preparing and reviewing agency budget requests, legislative budget packages, and rebudgets. Work is performed independently and is reviewed upon completion by an administrative supervisor for soundness of conclusions, adherence to established policies and standards, and effectiveness of results.

   DISTINGUISHING CHARACTERISTICS:

• Non-supervisory work at this level is differentiated from the lower level jobs based on responsibility for the preparation, review, and analysis of fiscal information for highly complex agency programs. Highly complex agency programs generally involve multiple and varied appropriations, allocations, allotments, augmentations, or other funding sources, commitment items, and expenditures that have intricate and complicated policies, legislation, and regulations that must be considered; and involve multiple and varied programmatic areas that have a direct impact on a major area of agency operations, multiple and varied business needs with conflicting goals, high visibility, and public or political interest.

• Work at this level may involve supervising Fiscal Management Specialists 2, or positions at a comparable level, and other staff.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.):

• Prepares and analyzes reports that reflect assets, liabilities, reserves, fund balances, revenue and receipts, appropriations, commitments, expenditures, or other financial obligations for the purposes of providing recommendations on the use of funds and maintaining budgetary controls.

• Collects, examines, and summarizes fiscal information for presentation and justification of an agency budget request, legislative hearing budget package, and rebudget.

• Develops, monitors, and interprets spending plans and other projections for the use and availability of funds in compliance with statutes, policies, or other fiscal controls.

• Researches and prepares information used in developing grant requests, distribution of grant awards, and financial audits of grant recipients or sub-recipients, and establishes and ensures compliance with related policies, regulations, and fiscal controls.

• Monitors, corrects, and reconciles records of revenue, financial commitments, and expenditures for financial and budgetary account closing and lapsing processes.

• Conducts periodic meetings with program managers to review spending plans, projections, and other fiscal information, and provides professional guidance on the use and availability of funds.

• Reviews and approves, disapproves, or recommends adjustments to requests for financial commitments and expenditures.

• Develops, implements, and ensures compliance with fiscal policies and controls related to the financial management of state and federal funds, grants, entitlements, contracts, or other fiscal related agreements.

• Supervises or conducts the review, analysis, processing, and adjustment of financial transactions affecting budgetary, operating, and other accounts.

• Performs the full range of supervisory functions.

• Employees in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of the principles and methods of budget administration.

• Knowledge of fiscal administration concepts, principles, and practices.

• Knowledge of accounting and auditing concepts, principles, and practices.

• Knowledge of the methods and techniques used in reporting financial data.

• Knowledge of the use and functionality of Microsoft Excel, Outlook, and Word applications.

• Knowledge of the methods and techniques used in researching, collecting, organizing, reviewing, and assessing financial data.

• Knowledge of computerized accounting, auditing, and procurement processes.

• Ability to assemble, analyze, and prepare reports and statements of financial data.

• Ability to analyze and interpret policies, procedures, and regulations.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effectively in writing.

• Ability to communicate effectively orally.

FULL PERFORMANCE KNOWLEDGES, SKILLS, AND ABILITIES: (NOTE: These are expected of an employee performing the work of this job at the full performance level. These may not be evaluated by the State Civil Service Commission or used for Civil Service examination purposes and are not position-specific performance standards.):

• Knowledge of agency programs and projects.

• Knowledge of methods and techniques used in developing fiscal controls.

• Ability to develop fiscal controls and apply them to agency programs and projects.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities):

• One year as a Fiscal Management Specialist 2;

or

• Two years of experience in professional fiscal administration, and a bachelor’s degree in business administration, accounting, finance, economics, or a related field;

or

• An equivalent combination of experience and training.