JOB TITLE: DIRECTOR, BUREAU OF ADMINISTRATION, CORRECTIONS

JOB CODE: 08250

DEFINITION: This is professional and managerial work directing the activities of the Bureau of Administration in the Department of Corrections (DOC).

The employee in this job is responsible for planning, coordinating, and managing the department-wide administration of budget and fiscal management operations, procurement and supply activities, and administrative support services. Work involves the formulation and implementation of policies and procedures to manage bureau operations; the development of department goals, objectives, and priorities; and the analysis of the impact of proposed legislation on areas of responsibility. An important aspect of this position is providing recommendations and guidance to senior management regarding budget and rebudget preparations, funding allocations, budget monitoring, and administrative support services solutions. Work is performed under the general direction of the Deputy Secretary of Administrative Services, Corrections and is reviewed through reports, conferences, and evaluation of overall results.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Plans, organizes, and directs the department’s administrative services functions.

• Advises the Secretary of Corrections and Deputy Secretary of Administrative Services, Corrections on the efficient and effective allocation, use, and management of the department’s finances, vehicle fleet, supplies, and equipment.

• Oversees the department’s budget preparation, implementation, analysis, and control; negotiates the approval and acceptance of the requested budget with the Governor’s Office of the Budget; and presents a defensible budget before the legislature.

• Directs management studies to evaluate administrative methods, costs, and operational effectiveness and acts as a consultant in the implementation of changes.

• Oversees automotive purchases, leases, and rentals to meet the department’s transportation needs.

• Oversees the department’s procurement, contract, and inventory control functions.

• Confers with managers concerning their fiscal, fleet, and supply needs.

• Coordinates with the Governor’s Office and Department of General Services on matters pertaining to budget and fiscal management, vehicle needs, facility leasing, and supply purchases.

• Evaluates, develops, modifies, and implements policies and procedures governing financial management, procurement and supply, and vehicle fleet management.

• Reviews proposed legislation for executive management to evaluate impact on bureau operations and recommend support or opposition.

• Ensures the efficiency and effectiveness of bureau operations through the review of reports and correspondence.

• Performs the full range of supervisory duties.

• The employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of the principles and practices of public administration.

• Knowledge of the principles and practices of budget administration.

• Knowledge of the principles and practices of procurement and contracting.

• Knowledge of the principles and practices of employee supervision.

• Ability to read, analyze, and interpret policies, procedures, and regulations.

• Ability to analyze and interpret written and numerical information.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

FULL PERFORMANCE KNOWLEDGES, SKILLS, AND ABILITIES: (NOTE: These are expected of an employee performing the work of this job at the full performance level. These are not used for merit system evaluation or examination purposes and are not position-specific performance standards.)

• Knowledge of commonwealth policies, procedures, and processes governing the administration of budget and fiscal management operations, procurement and supply activities, and office support services.

• Ability to exercise initiative and judgement in developing, interpreting, and implementing policies and procedures and analyzing and evaluating the effectiveness of programs.

• Ability to coordinate activities of program areas and resolve conflicts.

• Ability to prepare a program budget and to analyze and control expenditures.

• Ability to plan, direct, and oversee the work of a large staff.

• Ability to negotiate with stakeholders.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• Eight years of professional experience in budget and fiscal management, purchasing and contracting, or a closely related field including three years in a supervisory capacity, and a bachelor’s degree;

or

• An equivalent combination of experience and training that includes three years of supervisory experience in budget and fiscal management, purchasing and contracting, or a closely related field.