JOB TITLE: DIRECTOR, BUREAU OF BUDGET ADMINISTRATION

JOB CODE: 08295

DEFINITION:

This is highly responsible advanced technical budget analysis and administrative work directing the Bureau of Budget Administration in the Office of the Budget.

The employee in this job is responsible for directing the administration of the commonwealth’s annual operating budget cycle through the development and implementation of technical budget and rebudget instructions and guidelines for use by agencies in the development of annual budget requests. Work involves overseeing the office’s budget preparation database and production of budget reports; preparing the Governor’s Executive Budget; and meeting with high level management to provide budget status information to resolve issues throughout the budget process. A significant aspect of the work involves ensuring the accuracy and timeliness of the production of the Governor’s Executive Budget and other key state budgetary documents and communications. Supervision is exercised over professional administrative and budget management staff. Work is performed with considerable independence under general direction from the Executive Deputy Secretary of the Budget and is reviewed through conferences and written reports for adherence to established policies and procedures and achievement of objectives.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.):

• Directs the development of technical budget instructions for the preparation, analysis, and control of departmental budgets.

• Directs the management and administration of the office’s budget preparation database.

• Directs the examination of budget estimates for completeness, accuracy, and conformance with procedures, regulations, and policies.

• Directs the preparation of management reports and communications, such as financial statements, appropriation tracking runs, and complement and lapse reports.

• Coordinates monthly reporting for the Secretary of the Budget and the Governor’s senior staff regarding major developments in the implementation of the current year budget.

• Coordinates with the Office of Legislative Affairs and Communications in the review and analysis of appropriations bills to develop and issue Expenditure Symbol Notification Letters.

• Coordinates with the Office for Information Technology to integrate new enterprise resource planning system functionality in the budget process.

• Plays a key management role in the production and editing of the Governor’s Executive Budget document.

• Coordinates the annual year-end closing process for the Governor’s Budget Office and oversees all lapse transactions.

• Coordinates with the Office of Comptroller Operations to ensure funds are accounted for in accordance with laws, regulations, and policies.

• Performs the full range of supervisory duties.

• The employee in this job participates in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of the principles and practices of budget administration and finance.

• Knowledge of the principles and practices of office management.

• Knowledge of principles and practices of employee supervision.

• Ability to read, analyze, and interpret policies, procedures, and regulations.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

• Ability to establish and maintain effective working relationships.

FULL PERFORMANCE KNOWLEDGES, SKILLS, AND ABILITIES: (NOTE: These are expected of an employee performing the work of this job at the full performance level. These may not be evaluated by the State Civil Service Commission or used for Civil Service examination purposes and are not position-specific performance standards.):

• Knowledge of the commonwealth’s budget process.

• Knowledge of the structure and operations of state government and its relationship to federal, regional, and local governments.

• Ability to analyze ongoing projects and determine their financial viability and their future economic impact.

• Ability to plan, direct, and carry out assignments independently.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities):

• Seven years of technical budget administration work, including three years in a supervisory capacity; and a bachelor's degree;

or

• An equivalent combination of experience and training.