JOB TITLE: CHIEF, BUDGET AND FISCAL MANAGEMENT DIVISION

JOB CODE: 08345

DEFINITION:

This is professional and administrative work directing the comprehensive budget and fiscal management program for the Bureau of Budget Administration in the Governor’s Budget Office.

The employee in this job directs budget administration and financial management services through subordinate supervisors. Work involves participating in the establishment and implementation of policies and procedures intended to streamline and improve operations in the areas of budget administration and fiscal spending plans, including purchasing and payment functions across entities within the Executive Offices. Work also includes conducting cost benefit analyses; recommending the establishment or modification of policies, business processes, and spending priorities according to the administration’s strategic plan; overseeing the coordination of budget request analysis for programmatic justification and for compliance with state and federal laws; directing the development, analysis, and summarization of budget, re-budget, and hearing materials; monitoring budgets and spending plans throughout the fiscal year to maintain internal controls; and overseeing and approving budget reallocations, allotments, waiver requests, and revisions. A significant aspect of the work involves collaborating with the bureau director and the Secretary of the Budget to evaluate resource efficiency and identify areas for standardization and cost savings; developing, communicating, and implementing policies, procedures, and deadlines for budget-related activities; developing and analyzing performance measures; evaluating fiscal trends and organizational plans; and identifying strategies to attain goals. Supervision is exercised over professional staff. Work is assigned by the bureau director in the form of goals, objectives, and special projects. Work is performed with a high degree of independence and is reviewed through reports, conferences, and an evaluation of overall results.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Plans, organizes, and directs budget and fiscal management activities for the Bureau of Budget Administration.

• Directs the conduct of management studies and surveys to examine current budget procedures and operations.

• Evaluates programs, policies, and procedures to determine return on investment.

• Directs budget and fiscal process reengineering and ensures the coordination of efforts between multiple organizational entities.

• Develops, amends, and interprets policies, procedures, and regulations concerning budgetary matters.

• Communicates budget-related changes as set forth by the creation or modification of policy and procedures.

• Reviews, analyzes, and makes recommendations for budget requests to determine compliance with goals and cost saving initiatives.

• Adjusts budget requests according to needs, fiscal conditions, justification rationales, and current priorities.

• Serves as the principal advisor to executive staff on the standardization of budgetary functions.

• Participates in the development of the budgetary strategic plan.

• Develops and monitors performance measures according to agency goals and objectives.

• Establishes priorities to meet budgetary goals.

• Advises agency managers on their budgetary presentations and strategies.

• Responds to inquiries from executive level staff, the Governor’s Budget Office, agency managers, and the public about policies or budget requests.

• Performs the full range of supervisory duties.

• The employee in this job may participate in the performance of subordinates’ work consistent with operational and organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of the principles and practices of budget administration.

• Knowledge of project management fundamentals.

• Knowledge of report writing techniques.

• Knowledge of the principles and practices of employee supervision.

• Ability to read, interpret, and analyze written and numerical information.

• Ability to plan and direct the work of a professional staff engaged in the preparation, analysis, and control of departmental budgets and spending.

• Ability to apply management techniques to departmental operations to obtain budgetary savings.

• Ability to develop goals and management objectives to provide leadership and direction to manage large scale programs and initiatives.

• Ability to plan, develop, implement, and evaluate budgetary programs, services, policies, and procedures.

• Ability to identify and analyze significant trends and policies from detailed reports and factual data.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

FULL PERFORMANCE KNOWLEDGES, SKILLS, AND ABILITIES: (NOTE: These are expected of an employee performing the work of this job at the full performance level. These are not used for merit system evaluation or examination purposes and are not position-specific performance standards.)

• Ability to interpret and apply the concepts, methods, and techniques involved in governmental budgeting.

• Ability to interpret and apply state contracting procedures and grants administration.

• Ability to interpret and apply the principles and practices of governmental accounting.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• One year as a Fiscal Management Specialist 5 (commonwealth title);

or

• Six years of experience in technical budget administration work that includes three years of supervisory experience, and a bachelor’s degree;

or

• An equivalent combination of technical budget administration experience and training that includes three years of supervisory experience.