09/24/2008 08570

DIRECTOR OF MANAGEMENT SERVICES, PHMC

DEFINITION: This is administrative and consultative work in directing theBureau of Management Services in the Pennsylvania Historical and Museum Commission.

The employee in this job is responsible for administrative functions for the Commission involving strategic planning and management of the agency's fiscal and office support functions, human resource and equal employment opportunity programs, architectural and preservation services, and information technology development and operation. The employee serves as principal advisor to the Executive Director on fiscal, architectural and preservation, administrative, and information technology matters. The employee works with considerable latitude in the formulation and implementation of fiscal, administrative, facility, and information technology policies and procedures with major policy decisions being reviewed by the Executive Director prior to implementation. Supervision is exercised over professional staff. General administrative direction is received from the Executive Director who assigns work according to broad objectives and agency needs and reviews work for program effectiveness.

EXAMPLES OF WORK: Plans, coordinates, and directs fiscal, architectural and preservation, information technology, and administrative services functions for the agency.

Plans, directs, and coordinates administrative functions of office services, procurement, contracting, grants management, management methods, automotive, parking, and space allocation and planning.

Directs the human resource, equal employment opportunity, and contract compliance programs.

Directs and coordinates architectural design, facility planning, and construction functions.

Directs the agency’s information technology (IT) functions and manages the preparation of the agency's IT Plan.

Serves as chief advisor on administrative, fiscal, architecture and preservation, and information technology matters to the Executive Director.

Confers with program directors, members of the professional staff, and other state agency officials concerning administrative needs and requirements of agency programs, policies, rules, and regulations.

Develops, amends, and interprets existing policies, procedures, and regulations concerning administrative matters.

Coordinates, assigns, and directs staff in conducting management and personnel studies or surveys to improve or create administrative methods and practices.

Directs the agency budget preparation, implementation, and analysis.

Directs the implementation of new or revised budgetary or fiscal programs and the development of cost-benefit analysis.

Develops agency policies and procedures relating to the fiscal management program and the expenditure of appropriate funds.

Represents the Executive Director and Commission at various meetings, conferences, hearings, and public events.

Acts as the Contract Officer for the agency overseeing the RFP process for purchase of service contracts and providing guidance on Commonwealth contracting procedures to the executive staff of the
agency.

Manages the purchasing function of the agency.

Performs the full range of supervisory duties.

The employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

Performs related duties as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Knowledge of the principles and practices of public administration.

Knowledge of budgeting, fiscal management, personnel administration, management analysis, systems analysis, and procurement.

Knowledge of modern office management methods.

Knowledge of the concepts of equal employment opportunity and contract compliance programs.

Knowledge of the principles and practices of architectural design and preservation.

Knowledge of the principles and practices of effective supervision.

Ability to evaluate an administrative services program.

Ability to analyze policy and determine the impacts on the administrative services program.

Ability to read and interpret written material.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING: Six years of professional administrative work including three years of supervisory experience in budgeting, accounting, purchasing, human resources, management methods, information technology, architecture and preservation, or a closely related field, and a bachelor's degree;

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An equivalent combination of experience and training, which includes three years of supervisory experience in budgeting, accounting, purchasing, human resources, management methods, information technology, architecture and preservation, or a closely related field.