Job Code Pay Scale Group Pay Scale Type Bargaining Unit Civil Service or Non-Civil Service Last Executive Board Change Executive Board Change History
08640 07 ST A3 B 999-99 01/18/1995
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02/26/1993 08640


DEFINITION: This is responsible administrative work performing the full range of management functions for an organizational unit or agency or directing program operations characterized by established procedures requiring the integration of several complex processing operations.

An employee in this class is accountable for the completion of the activities of purchasing, budgeting, fleet management, accounting, personnel administration and management methods. Employees in this class may perform these functions for a complex organizational unit or a field office such as a district office in the Department of Health or the Department of Environmental Resources. Work may involve the supervision of technical and clerical employees to accomplish objectives. Positions in this class may direct portions of agency programs in those areas requiring the supervision of a support staff and where the methods of achieving objectives are not of a nature requiring specific program skills or training. Employees are expected to be technically skilled in one or more of the administrative fields and to develop a familiarity with the technical terminology, principles, and objectives of the program in which they work. Work includes reviewing, analyzing, and developing program policies and operating procedures. Initiative and independent judgment are exercised within a broad framework of existing laws and policies. Performance is reviewed by a professional or administrative superior for effectiveness of program activities.

EXAMPLES OF WORK: Directs a departmental program with primarily singular objectives, or assists in directing a larger program with more varied activities.

Plans, organizes, assigns, and evaluates the work of a technical and clerical staff engaged in enforcing state regulations or facilitative services.

Directs and coordinates staff services such as office management, purchasing accounting, records management, budgeting, and personnel administration for a large departmental program or regional office.

Reviews, analyzes, and develops program policies and operating procedures.

Conducts meetings and correspondence, prepares reports, and speaks publicly to gather or give information, resolve complaints, eliminate program barriers, and engender support for program objectives.

Directs office management services for a moderate-sized department, including such activities as purchasing and storekeeping, duplicating, graphic arts, automotive maintenance, lease negotiation, property control, and procurement of custodial contractual, security, building renovation, and other service.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Knowledge of the principles and practices of public administration.

Knowledge of modern office management methods.

Knowledge of the principles and practices of governmental accounting statistics and public personnel administration.

Ability to plan, organize, and direct the work of others.

Ability to gather, assemble, correlate, and analyze facts and devise solutions to administrative problems.

Ability to comprehend program goals, objectives, and operations, and to relate these to administrative analysis.

Ability to develop, install, and evaluate administrative policies and procedures.

Ability to exercise judgment and discretion in applying and interpreting departmental policies and procedures.

Ability to establish and maintain effective working relationships with other administrative officials and the public.

Ability to express ideas clearly and concisely, orally and in writing.

MINIMUM EXPERIENCE AND TRAINING: One year as an Administrative Officer 1.


Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree;


Any equivalent combination of experience and training.