03/08/2024      08660

ADMINISTRATIVE OFFICER 4

DEFINITION: This is highly responsible administrative work in directing a major departmental program, or performing important management functions of comparable responsibility. An employee in this job is responsible for administering a large-scale and complex departmental program, or performing important management functions of comparable responsibility, including directing such major staff services as personnel and fiscal management, budget preparation, and purchasing. Work may involve serving as principal administrative officer of a major board or commission. An employee in this job may be responsible for exercising broad supervision over a large number of technical and clerical personnel. Work is performed within the broad framework of existing laws and policies, but considerable latitude exists for individual discretion. Work is subject to general review by and administrative superior through conferences and evaluation of reports.

EXAMPLES OF WORK:

Directs a major departmental program involving large-scale and highly complex administrative operations; plans, organizes, and directs the work of a large number of technical and clerical personnel; establishes operational methods and procedures; develops departmental polices and regulations; recommends the establishment and revision of laws; prepares various statistical, financial, and special reports; holds periodic conferences with subordinate personnel.

Serves as principal administrative officer of a major state board or commission; assigns and supervises the work of technical and clerical personnel; schedules and prepares agendas for hearings or meetings; represents the board or commission in all public contacts; reviews and replies to correspondence; reviews and edits reports and decisions issued by board or commission.

Directs some or all of the major staff services of a department; prepares, develops supporting data, and presents budget estimates and requests; directs a departmental personnel program; supervises purchasing and storekeeping activities; performs important public relations and liaison duties.

Directs the procedural analysis, standards development, research, and planning programs of a large state agency; plans, organizes, and directs the work of a large technical staff. Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES:

Knowledge of the principles and practices of public administration.

Knowledge of modern office management methods.

Knowledge of the principles and practices of governmental accounting and public personnel administration.

Ability to exercise effective administrative and technical supervision over a large group of technical and clerical employees.

Ability to develop and install highly complex and large-scale administrative procedures and operations and to evaluate their efficiency and effectiveness.

Ability to exercise judgement and discretion in applying and interpreting departmental policies and procedures.

Ability to speak and write effectively.

Ability to establish and maintain effective working relationships with other administrative officials and the general public.

MINIMUM EXPERIENCE AND TRAINING:

One year as an Administrative Officer 3 (Commonwealth title);

or

Six years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and such training as may have been gained through graduation from a four-year college or university;

or

Any equivalent combination of experience and training.