JOB TITLE: DIRECTOR, BUREAU OF PUBLICATIONS, DGS

JOB CODE: 09060

DEFINITION: This is responsible managerial and administrative work directing the Bureau of Publications in the Department of General Services (DGS).

The employee in this job is responsible for planning and directing statewide print, publication, and mail functions involving time-sensitive, mission critical, and confidential information. The work involves developing, implementing, and monitoring adherence to statewide policies, procedures, and guidelines. The employee in this job serves as a principle advisor to the Deputy Secretary for Administration on all print, publication, and mail issues. Work involves communication with agency deputy secretaries and agency heads, legislators, and cabinet officials or their representatives, and is performed with a high degree of independence.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.):

• Serves as principle advisor and provides technical support and guidance to the Deputy Secretary for Administration, executive staff, and managers on all print, publication, and mail issues.

• Ensures bureau staff adhere to state and federal policies, regulations, and laws, such as Human Services, HIPPA, and Internal Revenue Service.

• Directs the analysis of forms, publications, procurement, and processes to eliminate duplication and implement cost savings.

• Oversees the safety and security of confidential and sensitive information, such as birth certificates, death certificates, tax documents, pay statements, and medication information.

• Directs management studies to ensure efficiency and cost effectiveness for services rendered, which includes the compilation, maintenance, and classification of statistics to provide cost breakdowns and recommendations to agencies for cost savings.

• Oversees a full-service mail operation, certified by the United States Postal Service (USPS), which includes ensuring compliance with USPS standards, policies, and procedures to reduce mail costs to the commonwealth.

• Oversees the central mail operation and distribution for the commonwealth including hand-carried documents, secured transport of financial documents, and same day distribution.

• Develops, implements, maintains, and monitors adherence to policies and procedures regarding the commonwealth’s printing, publications, and mail functions.

• Approves/denies procurement requests for production level print/mail equipment to ensure right size equipment is maintained and to prevent excessive cost for all commonwealth agencies.

• Oversees design and formatting functions in the development of statewide publications for all commonwealth agencies, offices, and commissions, including annual reports, posters, Pennsylvania Manual, etc.

• Develops and administers the Bureau’s budget, including the establishment and maintenance of a charge-back system for bureau services rendered to clients and users.

• Performs the full range of supervisory duties.

• The employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of the principles and practices of a large-scale printing and publications operation.

• Knowledge of centralized paper and publications acquisition, storage, and distribution.

• Knowledge of the principles and practices of office administration and production management related to budgeting, accounting, and purchasing.

• Knowledge of the principles and methods of evaluating operational efficiency and effectiveness.

• Knowledge of the principles and practices of public administration.

• Ability to establish effective working relationships.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities):

• Six years of experience performing responsible and varied management or staff work in a large public or private publishing or printing organization with responsibility for personnel, fiscal management, budgeting, and procurement, and a bachelor’s degree;

or

• An equivalent combination of experience and training.