12/18/2006 09905

DEPUTY EXECUTIVE DIRECTOR FOR ADMINISTRATION AND FINANCE, REVENUE

DEFINITION:

This is managerial and administrative work in directing the administration, finance, retailer services, computer services, and security programs of the Pennsylvania State Lottery in the Department of Revenue.

The employee in this job directs the planning, development, and evaluation of comprehensive administrative and financial programs. Work involves developing and implementing a financial accounting and reporting system, developing and implementing a comprehensive computer services strategy, reviewing and revising the current purchasing/warehousing/delivery strategy, and directing the retailer services program and their key tasks of retailer accounting and prize claim validation. Work involves directing the revision and coordination of the licensing activities of the field offices, including streamlining the licensing process to reduce the time required for approval; directing the evaluation of bonding alternatives as it relates to the policy of delinquent accounts; and recommending bad debt write-offs. Work also includes overseeing the preparation of the sales and revenue estimates for the Governor’s budget for the Pennsylvania State Lottery, directing the preparation of procurement and personnel actions for the approval of the Executive Director, and developing and implementing policies and procedures for programs. General direction is received from the Executive Director, and work is reviewed through conferences and reports to determine achievement of goals, objectives, and conformance with established policies, procedures, and regulations.

EXAMPLES OF WORK:

Directs, through subordinate managers, the activities of the Administration, Finance, Retailer Services, Computer Services, and Security Office of the Pennsylvania State Lottery.

Represents the Pennsylvania State Lottery in meetings with the Office of Chief Counsel, government officials, business organizations, and citizen’s groups.

Develops performance measures and establishes objectives to achieve Department goals and objectives.

Develops and implements a financial accounting and reporting system that permits the preparation of detailed monthly financial statements to monitor performance against budget, including sales and margin analysis, administrative expense monitoring, and net income variance analysis.

Develops and implements a comprehensive computer services strategy to provide development, coordination, and acquisition of technology to enhance administrative efficiency.

Reviews and revises the purchasing/warehousing/delivery strategy to improve the support of retailers and field sales offices in a more efficient and cost-effective manner.

Directs the retailer services program and their key tasks of retailer accounting and prize claim validation.

Directs the planning, implementing, and maintaining of security activities for personnel, buildings, computers, telecommunications, games, systems, operations, retailers, and contractors in order to maintain the Pennsylvania State Lottery’s security and integrity.

Develops and implements policies and procedures to ensure the efficiency and effectiveness of the administration and finance functions of the Pennsylvania State Lottery.

Prepares administration and finance function budget and procurement requests for submission to the Executive Director and the Bureau of Fiscal Management.

Reviews proposed lottery legislation to determine the impact on the Pennsylvania State Lottery and the Department as a whole.

Oversees and coordinates Pennsylvania State Lottery computer networks and systems in collaboration with contracted vendors.

Prepares reports and correspondence for the Executive Director and the Secretary.

Reviews reports, correspondence, and memorandums from subordinate managers to determine the effectiveness and adherence to established goals and objectives of the Bureau.

Meets with staff to inform them of changes to rules, regulations, policies, and procedures.

Reviews and analyzes monthly finance activity reports to determine overall effectiveness and efficiency of the subordinate divisions and office.

Negotiates terms and conditions of contracts with vendors and banks to purchase lottery equipment.

Reviews lottery appeals from the public on the sale of lottery tickets.

Performs the full range of supervisory duties.

The employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES:

Knowledge of public administration principles and practices, procurements, and state budgeting systems.

Knowledge of office management procedures.

Knowledge of the principles of accounting.

Knowledge of computer applications and systems.

Knowledge of supervisory principles and procedures.

Ability to apply lottery and state laws, rules, and regulations.

Ability to express ideas clearly and concisely orally.

Ability to express ideas clearly and concisely in writing.

Ability to speak effectively before large groups of people.

Ability to evaluate circumstances and present analysis and recommendations.

Ability to evaluate employee performance and prepare Employee Performance Reviews.

Ability to formulate policies and procedures for the lottery programs.

Ability to plan, organize, and delegate assignments and monitor results.

Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING:

Seven years of administrative experience, including three years in a senior level management capacity and a bachelor’s degree in finance, accounting, business administration, or a related field of study;

                                                                                                                                                         or

Five years of Lottery industry experience, including three years in a senior level management capacity and a bachelor’s degree in finance, accounting, business administration, or a related field of study;

                                                                                                                                                        or

An equivalent combination of experience and training.