Job Code Pay Scale Group Pay Scale Type Bargaining Unit Civil Service or Non-Civil Service Last Executive Board Change Executive Board Change History
20890 11 ST A3 N 641-15 10/24/2003
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09/05/2002 20890


DEFINITION: This is responsible administrative work in providing a wide variety of managerial and supportive services to the State Boards of Education and the State Board of Vocational Education. The employee in this class is the administrative agent of the State Boards of Education and is responsible for directing, expediting, and coordinating all their administrative work. Work involves organizing and providing information materials, preparing reports, and managing the administrative details of meetings of the Boards, the Councils of Basic and Higher Education, and special committees appointed by the Boards, including the preparation of agenda, minutes, and records of actions. The employee serves as liaison between the Boards and the Department of Education and other agencies or organizations. A major responsibility of this position involves providing advisory services to committees involved in special studies, and reviewing and commenting on proposed legislation or legislative developments. Work also involves supervision of a small administrative and clerical staff. Work is performed with considerable independence and initiative, but is subject to review through conferences and reports to the boards and the Secretary of Education for effectiveness and adherence to policy.

EXAMPLES OF WORK: Serves as the administrative agent of the State Boards of Education.

Attends board and council meetings.

Serves as liaison between the Boards and the Department of Education, the Governor's Office, legislators, educational institutions and organizations, and other state agencies or organizations exchanging requests or information with the Boards.

Manages the administrative details of meetings of the Boards, the Councils of Basic and Higher Education, and special committee meetings.

Assists in preparing the agenda for meetings.

Collects and distributes information and background materials to board members.

Directs the preparation of official minutes and records of actions of the Boards, Councils and committees.

Assists in research studies.

Serves as adviser or project director to committees involved in special studies.

Prepares periodic and special reports of Board activities.

Assists in drafting legislation, regulations, or speeches as requested by the Boards.

Directs and coordinates the arrangements for meetings.

Administers the Boards' budgets.

Develops contracts and grants.

Reviews and processes expense accounts submitted by members of the Boards.

Responds to inquiries and requests from the general public, other states' Boards of Education, and research organizations.

Administers the State School Fund, authorizes investments, approves expenditures, and maintains the necessary records related to this fund.

Performs the full range of supervisory responsibilities.

Employees in the class may be required to participate in the performance of their subordinates' work consistent with operational or organizational requirements.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Knowledge of the principles and practices of public administration.

Knowledge of the programs and functions of the State Boards of Education and the Department of Education.

Knowledge of applicable Federal and state laws and departmental rules, regulations, and policies.

Knowledge of current developments and problems of education within the state.

Knowledge of the principles and practices of employee supervision.

Knowledge of current labor agreement provisions which affect the supervision of employees.

Ability to exercise good judgment and discretion in the application and interpretation of State Boards of Education and departmental policies.

Ability to supervise the work of an administrative and clerical staff.

Ability to evaluate employee performance and prepare Employee Performance Evaluation Reports.

Ability to read and interpret collective bargaining contracts applicable to the work performed by the unit.

Ability to establish and maintain effective working relationships with representatives of state agencies and departments, public officials, and educational organizations.

Ability to express ideas clearly and concisely, orally and in writing.

MINIMUM EXPERIENCE AND TRAINING: Eight years of progressively responsible administrative experience in a public or private organization, including two years of professional experience in the field of education or in an educational organization; and a master's degree in education or a related field.


An equivalent combination of experience and training.