Job Code Pay Scale Group Pay Scale Type Bargaining Unit Civil Service or Non-Civil Service Last Executive Board Change Executive Board Change History
25110 06 ST C4 C 824-04 04/01/2024
Click on “Job Code” for current expanded job information.


JOB CODE: 25110

SERIES NATURE OF WORK: The Librarian series describes professional work performed in a Commonwealth library.

DEFINITION: This is beginning level professional work overseeing the operations of a departmental library or conducting specialized library functions in the State Library of Pennsylvania.

An employee in this job performs professional duties in various library operations that involve cataloging, reference, circulation services, acquisitions, and metadata and digitization. Work performed in a departmental library involves directing overall library operations, maintaining collections, advising visitors, processing interlibrary loans, conducting research, answering reference questions, and preparing bibliographies and webliographies. Work performed in the State Library of Pennsylvania involves conducting specialized research, providing specialized reference services, performing original cataloging, creating metadata, training staff on library systems, and assisting with acquisitions and collection management. Work may include supervising lower-level library staff. Work is performed under the direction of a supervisory professional librarian or an administrative supervisor and is reviewed through conferences, reports, and evaluation of results for adherence to established policies, procedures, and processes.


     • Work performed in a departmental library is distinguished from lower-level jobs based on the responsibility for overseeing all library operations, including the performance of all professional library services.

     • Work performed in the State Library of Pennsylvania is distinguished from lower-level jobs based on independently performing specialized duties including original cataloging, full metadata creation, and managing subscription catalog records.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Performs original cataloging, classifying, and other library tasks related to the processing of books, periodicals, pamphlets, maps, aerial photographs, and similar materials.

• Provides guidance to patrons of a departmental library in selecting reading and reference materials and utilizing library facilities and services.

• Creates full metadata including cleanup and normalization; performs copyright due diligence, collection ingest into the content management system (CMS), and web archiving; and creates finding aids.

• Conducts specialized research and creates reports to summarize findings.

• Staffs service points, assists with overseeing reading rooms, monitors electronic resource usage, and trains new staff on library systems.

• Assists with library programming and participates in community or library organizations to discern the needs of patrons and recommend resources.

• Monitors expenditures, creates spending plans, and compiles and analyzes usage and collection statistics.

• Manages subscription catalog records.

• Answers reference questions.

• Prepares book displays, reading lists, and other publicity materials to stimulate interest in books and reading, or to provide information on specific topics.

• Performs the full range of supervisory duties.

• The employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.


• Knowledge of the principles, practices, procedures, and techniques of library science.

• Knowledge of Integrated Library Systems.

• Knowledge of library electronic databases and other library related technology.

• Knowledge of the use and functionality of Microsoft Office Suite software.

• Ability to provide guidance in the utilization of library facilities and resources.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

• Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• Two years of experience as a Library Technician (Commonwealth title);


• Two years of paraprofessional or technical library experience and a bachelor’s degree in library science, library technology, or a closely related field;


• Six years of paraprofessional or technical library experience;


• An equivalent combination of experience and training.