JOB TITLE: CHIEF, SPECIALTY GRANTS DIVISION, DDAP

JOB CODE: 38222

DEFINITION: This is responsible administrative and professional work directing the Specialty Grants Division in the Department of Drug and Alcohol Programs (DDAP).

The employee in this job plans and coordinates the management of special federal grants awarded to the department to implement Substance Use Disorder (SUD) prevention, intervention, and treatment programs. Work includes recommending and implementing departmental policies, operational protocols, and procedures for grant management; overseeing the collection and reporting of data associated with federal grants to the Substance Abuse and Mental Health Services Administration (SAMHSA); coordinating the distribution and interpretation of data to the Governor’s Office, DDAP executive staff, and other stakeholders; and coordinating efforts on behalf of the department to seek additional federal grants and funding sources. Work requires extensive collaboration with representatives from other state, federal, non-profit, and private organizations, and various external stakeholders, to ensure the appropriate provision of services in accordance with grant requirements. Supervision is exercised over a professional staff responsible for the day-to-day management and monitoring of grants, including at least one Drug and Alcohol Program Manager or equivalent position. Work is performed independently and is reviewed by the bureau director through reports and conferences for achievement of goals and objectives and overall program quality.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Plans, coordinates, administers, and manages the implementation of federal specialty grants related to SUD prevention, intervention, and treatment.

• Directs staff in the development, implementation, and maintenance of policies and procedures in support of grant management.

• Develops and implements program evaluation policies, procedures, and tools.

• Represents the department on task forces and workgroups related to grants and other funding for SUD prevention and treatment programs.

• Oversees high profile projects involving grant priorities and public health programs that impact the commonwealth.

• Serves as the primary liaison between the department and SAMHSA on grant activities and issues.

• Serves as the department spokesperson when providing grant program information to media representatives.

• Performs the full range of supervisory duties.

• The employee in this job may participate in the performance of subordinates’ work consistent with operational and organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of the laws, regulations, and policies related to SUD treatment, prevention, and intervention.

• Knowledge of the principles, practices, and developments in SUD treatment, prevention, and intervention.

• Knowledge of the principles and practices of data collection and analysis.

• Knowledge of the principles and practices of employee supervision.

• Knowledge of the use and functionality of Microsoft Office Suite software.

• Ability to analyze and interpret legislation, regulations, policies, and procedures.

• Ability to analyze and interpret written and numerical information.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• Five years of professional experience in public health, social services, or human services programs that includes three years’ experience, one of which was supervisory, in the field of Substance Use Disorder prevention, intervention, or treatment; and a bachelor's degree;

or

• An equivalent combination of experience and training that includes three years of professional experience, one of which was supervisory, in the field of Substance Use Disorder prevention, intervention, or treatment.