JOB TITLE: REGISTRY SPECIALIST

JOB CODE: 39027

SERIES NATURE OF WORK: The Registry series describes work in the collection and administration of population data about diseases, vital events, and health status.

DEFINITION: This is professional work in the administration of a component of a statewide public health registry.

An employee in this job evaluates, maintains, and implements procedures for the collection, standardization, and reporting of mandated health information for a component of a statewide public health registry. Work involves managing a specialized operational function, such as education and training, quality control, reporting facility liaison, registrations, or corrections for a registry; or monitoring these functions within a region of the state to ensure compliance with legislation, policies, and regulations. Work includes designing and implementing reporting procedures; providing instruction and training to providers mandated to report data; and conducting compliance reviews of data collection sites and advising providers on reporting policies and regulations. Work also includes the review, evaluation, and analysis of a wide variety of data issues and problems and designing and implementing process and procedure changes to address them; and developing, testing, and implementing procedures used to perform and automate functions, such as patient matching, record linkage, and data consolidation. An important element of this work is liaising with health care professionals and government administrators at the county, state, and federal levels to ensure availability of complete, accurate, and timely health information. Employees in this job may supervise technical and clerical staff. Work is reviewed by an administrative supervisor through conferences and periodic evaluation of results.

   DISTINGUISHING CHARACTERISTICS:

• Work is distinguished from the lower-level job based on the responsibility for managing a component of a statewide public health registry, such as education and training, quality control, reporting facility liaison, registrations, or corrections; or monitoring these functions within a region of the state.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Audits and evaluates provider facility data collection, reporting, electronic transmission, and record storage procedures, and prepares reports of audit findings.

• Advises health care professionals on the implementation or redesign of individual health information systems, tools, processes, and structures to ensure compatibility with statewide registries or exchanges.

• Develops, tests, maintains, and documents edit sets incorporated into database software modules.

• Participates as part of a team in evaluating business requirements and developing and implementing health information systems, applications, tools, processes, and structures.

• Conducts casefinding evaluations to identify reportable diseases, events, or conditions and resolve inconsistencies with mismatched records.

• Advises health information coding staff on proper reporting procedures.

• Audits individual patient records, health information record indices, and specified medical data sources.

• Provides instruction on the use of standard coding procedures and data definitions.

• Performs the full range of supervisory duties.

• An employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of public health registry coding, nomenclature, and classification standards.

• Knowledge of medical and anatomical terminology.

• Knowledge of disease etiology.

• Knowledge of health information management principles and practices.

• Knowledge of public health registry evaluation techniques.

• Knowledge of the types of health information required to be reported to public health registries.

• Knowledge of the medical and legal requirements for maintenance and release of health record information.

• Knowledge of statistical principles and techniques.

• Ability to analyze and interpret data related to health information.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• Three years of experience as a Registry Technician (commonwealth title) within the Pennsylvania Department of Health;

or

• A bachelor’s degree in health information management or a related field;

or

• One year of professional experience in health information management;

or

• Three years of technical experience in a health information registry;