JOB TITLE: REGISTRY SPECIALIST SUPERVISOR

JOB CODE: 39028

SERIES NATURE OF WORK: The Registry series describes work in the collection and administration of population data about diseases, vital events, and health status.

DEFINITION: This is supervisory work in the administration of public health registries.

An employee in this job oversees the administration of systems of standardized data collection, reporting, and management for reportable diseases, events, or conditions as mandated by policies, laws, and regulations. Work involves supervising staff who perform data management and quality control procedures to ensure complete, accurate, and timely data. Work includes registering and maintaining records; performing quality assurance reviews; validating data; auditing field programs to ensure compliance with standards; developing and providing stakeholder educational programs; and providing technical assistance to public health professional staff, researchers, government officials, health providers, other state registry professionals, contracted providers and the public. Work is performed under the general supervision of a Registry Manager and is reviewed through conferences and periodic evaluations of registry data and usage.

DISTINGUISHING CHARACTERISTICS:

• Work is distinguished from the lower-level job based on the responsibility for supervising Registry Specialists.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Supervises registry specialist staff who conduct systematic reviews of facility systems to evaluate data collection, reporting, electronic transmission, and record storage procedures.

• Advises information management professionals on the implementation and redesign of individual health information systems to ensure compatibility with statewide registry systems.

• Identifies and resolves problems, deficiencies, and adverse audit findings by implementing modifications to programs and procedures.

• Oversees and participates in the development, testing, implementation, and modification of record consolidation programs.

• Oversees and coordinates data management functions to ensure efficient operations and to implement changes in data items, data sets, standard data edits, electronic record layouts, electronic data transmission procedures, and automated functionality within the registry database.

• Oversees and coordinates the collection and transmittal of data to the registry from health care facilities, physician offices, and other reporting sources.

• Provides technical assistance to health care personnel in the use of electronic and paper reporting mechanisms, and the resolution of problems related to them.

• Participates in the development, testing, implementation, and documentation of procedures to geocode records in the registry database.

• Makes presentations to public health professional staff, researchers, government officials, health providers, other state registry professionals, contracted providers and the public relative to the state health registry systems and reporting requirements.

• Reviews and responds to summary reports of internal or external audit findings for facility data reporting systems.

• Provides instruction and researches best practices related to the use of standard coding procedures and data definitions.

• Performs the full range of supervisory duties.

• Employees in this job may participate in the performance of their subordinates' work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of medical and anatomical terminology and disease etiology required for the proper classification, maintenance, and custody of health information.

• Knowledge of health information management principles and practices, including standard nomenclature and classification systems.

• Knowledge of medical and legal requirements related to the maintenance and release of health information.

• Knowledge of statistical principles and techniques as they apply to health information management.

• Ability to identify problems and recommend innovative solutions.

• Ability to travel to and from work locations.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

• Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• One year as a Registry Specialist (commonwealth job title);

or

• One year of professional healthcare data management experience