09/09/2009 43534

DIRECTOR, BUREAU OF BUDGET AND FISCAL SUPPORT, OCYF

DEFINITION:

This is administrative and managerial work directing the statewide administrative support programs for the Office of Children, Youth and Families (OCYF) in the Department of Public Welfare.

The employee in this job is responsible for planning, organizing, directing and coordinating management and administrative services functions required to carry out all OCYF functions and programs including fiscal management, fiscal policy, expenditure analysis, budget development and monitoring, audit review, procurement and contracting development, human resources and research activities. Work involves developing, interpreting, implementing and evaluating regulations, policies, and procedures concerning fiscal management, budget functions, and administrative support activities; making recommendations to the OCYF Deputy Secretary in the allocation, use and management of fiscal, human resources, and program resources to ensure program goals and objectives are met; and functioning as the audit coordinator for OCYF. An important aspect of this job includes overseeing the development, review and monitoring of the county needs-based budgets and developing and managing the OCYF operating budget. Work includes frequent contact with OCYF program staff, departmental and other state agency officials, state legislators, federal officials, and private vendors and contractors. Supervision is exercised over professional, technical and clerical staff. Work is performed independently under the general direction of the Deputy Secretary for Children, Youth and Families and is reviewed through conferences and written reports for overall effectiveness and achievement of goals and objectives.

EXAMPLES OF WORK:

Plans, organizes, directs and coordinates OCYF administrative services functions.

Develops, interprets, implements, and evaluates regulations, policies and procedures pertaining to fiscal management, budget functions, and administrative support activities.

Directs and coordinates the Request for Proposals (RFP) process for needed services, equipment, and capital resources.

Directs the preparation, review and analysis of OCYF’s annual budget and the allocation of available funding for state and county-administered children, youth and families services.

Confers and consults with program managers to determine administrative services, fiscal resource and budgetary requirements.

Serves as liaison and audit coordinator for OCYF by attending audit entrance and exit conferences, drafting written responses and monitoring necessary corrective actions.

Serves as the program office fiscal expert and participates in discussions and negotiations pertaining to OCYF budget, funding sources and fiscal operations.

Makes recommendations to the OCYF Deputy Secretary on the allocation, use and management of fiscal, human resources, and capital resources.

Makes recommendations to the OCYF Deputy Secretary on the control of service provider invoicing and the allocation and expenditure of budgeted resources.

Directs the review of contractual agreements to assure compliance with existing laws and departmental regulations.

Directs the review and analysis of county program plans and budget estimates.

Directs the preparation of the OCYF annual budget request.

Recommends the allotment and allocation of funds within OCYF.

Directs the monitoring and review of invoices and expenditure reports of service delivery.

Directs, controls and approves the procurement and purchasing of office supplies, furniture, and equipment.

Oversees the administration of all OCYF human resource actions.

The employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

Performs the full range of supervisory duties.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES:

Knowledge of the principles and practices of budgeting and fiscal management.

Knowledge of the principles of procurement and contracting.

Knowledge of the methods and techniques used in conducting research and data analysis.

Knowledge of the principles and practices of effective supervision.

Ability to read, analyze and interpret policies, procedures and regulations.

Ability to analyze and interpret written and numerical information.

Ability to establish and maintain effective working relationships.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

MINIMUM EXPERIENCE AND TRAINING:

Six years of professional budgeting or financial management experience, including three years in a supervisory capacity, and a bachelor's degree in business or public administration, or finance or a closely related field;

                                                                                                                                             or

An equivalent combination of experience and training which includes three years of professional supervisory experience in budgeting or financial management.