JOB TITLE: EMERGENCY PREPAREDNESS ADMINISTRATOR, PEMA

JOB CODE: 76191

DEFINITION: This is highly advanced professional and administrative catastrophic incident preparedness work in the Pennsylvania Emergency Management Agency (PEMA).

The employee in this job is responsible for developing and directing comprehensive statewide catastrophic incident preparedness and related programs. Work involves developing and implementing policies, procedures, and programs that support catastrophic incident management, emergency assignment preparedness, statewide resource coordination, aerial response capabilities, and integrated risk and preparedness planning. Work includes conducting program planning to advance preparedness efforts; maintaining agency-wide preparedness policies, programs, and procedures; integrating preparedness activities across Commonwealth agencies, counties, local governments, and partner organizations; and advising agency leadership on policy and legislation regarding catastrophic incident planning and preparedness. Work is performed with considerable independence and is subject to review by the Deputy Director for Operations, PEMA, through conferences and reports for overall program effectiveness.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Leads the development, review, and implementation of statewide policies, procedures, protocols, and standards governing catastrophic incident response and emergency resource management, focusing on extraordinary events that overwhelm state functions and resources, such as mass casualty incidents or major infrastructure collapse.

• Develops and implements statewide catastrophic incident management policies and the addition of annexes to the Commonwealth Emergency Operations Plan to ensure coordinated catastrophic incident planning and operations across PEMA, counties, and community partners.

• Conducts statewide and regional risk assessments to identify high-risk and most-likely catastrophic incident scenarios and develops preparedness planning policies and frameworks that incorporate tailored response strategies, reduce gaps, and strengthen statewide emergency response capabilities.

• Develops a statewide resource management policy that coordinates resources across agencies, tracks resource availability and use, and maintains shared repositories of capabilities for counties, municipalities, and government entities.

• Develops multi-state response strategies by identifying out-of-state resources, defining how information and resources will be shared during multi-state events, and creating plans that bridge local disasters with federal intervention.

• Coordinates with other states to review and adopt best practices and uses Joint State Government Commission recommendations to develop policies and programs that support specialized emergency response teams.

• Develops updated hazardous materials preparedness and response policies to reflect current operating conditions and support sustainable funding and operational requirements for county hazardous materials response teams.

• Develops and implements a statewide emergency assignment and preparedness program by establishing consistent training and after-action review processes, defining personnel roles, and creating resource policies to ensure staff and resource readiness for emergency responsibilities.

• Reviews federal and state statutes, regulations, and policies to determine operational impacts and identify needed changes to internal policies and procedures.

• Performs the full range of supervisory duties.

• The employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of laws, rules, regulations, policies, and procedures governing emergency management.

• Knowledge of emergency management principles, methods, and operational techniques.

• Knowledge of emergency management preparedness and response plans, capabilities, and resources.

• Knowledge of statewide emergency preparedness and response systems, including coordination processes and resource management.

• Knowledge of the use and functionality of Microsoft Office Suite software.

• Ability to read, analyze, interpret, and implement legislation, regulations, policies, and procedures.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

• Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• Six years of professional emergency management experience in resource planning, incident management, disaster operations, public safety, or related emergency services programs that includes two years of emergency management program planning and policy development; and a bachelor’s degree in public administration, emergency management, criminal justice, or a closely related field;

or

• An equivalent combination of experience and training that includes two years of professional emergency management program planning and policy development.