JOB TITLE: EMERGENCY MANAGEMENT SPECIALIST

JOB CODE: 76198

SERIES NATURE OF WORK: The Emergency Management job series describes work in preparing for, preventing, protecting against, mitigating, responding to, and recovering from disasters and emergency incidents in the Commonwealth of Pennsylvania.

DEFINITION: This is specialized professional work in the development, coordination, execution, and promotion of emergency management plans, procedures, and operations.

An employee in this job plans, develops, implements, and evaluates emergency management plans, procedures, and operations in a variety of programmatic disciplines, including preparedness, prevention, response, recovery, mitigation, 911, and Commonwealth Response Coordination Center operations. Work involves developing, implementing, evaluating, and promoting emergency operations plans; coordinating prevention, emergency disaster response, and recovery activities; developing and conducting training and exercise programs; and developing and implementing plans and procedures for flood mitigation and resiliency under the National Flood Insurance program. Work includes ensuring plans, procedures, and operations meet federal requirements and guidelines and agency goals and objectives. Work also requires extensive coordination with federal, state, and local officials on program requirements, methods of operation, and providing technical assistance. Work is performed independently and reviewed by a supervisor through meetings and an evaluation of work products and reports.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Develops, promotes, and coordinates statewide emergency management plans, procedures, and operations through the emergency management cycle of preparedness, prevention, response, mitigation, and recovery from natural or human-generated disasters or emergencies.

• Reviews county and local emergency plans to ensure compliance with federal and state guidelines and requirements.

• Promotes and coordinates emergency management plans, procedures, and operations in an assigned area by collecting and maintaining an area resource inventory and distribution schedule; assessing emergency resource requirements; assigning priorities; and allocating and distributing resource materials.

• Develops and implements organizational and operational procedures and ensures effective integration with federal and state requirements and guidelines.

• Promotes the establishment and effective operation of emergency management activities within county and local governments, civic organizations, and the private sector.

• Provides technical assistance to other agency staff, county and local emergency management agencies, and other civic organizations and the private sector.

• Prepares and conducts basic and specialized training programs for emergency management personnel and volunteers, local officials, private sector representatives, and the public.

• Reviews the availability of statewide emergency resources, facilities, and support functions; assesses additional needs and develops plans and procedures for resource utilization during emergency situations.

• Analyzes data and makes operational recommendations for improved responses to and mitigation of disasters and emergencies.

• Operates and maintains telecommunications and computer equipment in the Commonwealth Response Coordination Center.

• Assists in the performance of disaster relief activities in response to emergency situations.

• Prepares correspondence, reports, and other official publications regarding emergency management activities.

• Travels as required to provide program assistance and participate in emergency management activities.

• Performs related duties as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of the theory, principles, and practices of emergency management organization and operations.

• Knowledge of the principles and practices of emergency operations planning.

• Knowledge of emergency management policies and programs related to federal, state, and local governments.

• Knowledge of the use and functionality of Microsoft Office Suite software.

• Ability to develop and conduct training related to emergency management programs.

• Ability to analyze and evaluate reports, plans, procedures, and resources related to emergency management.

• Ability to interpret and apply federal regulations governing emergency management programs and activities.

• Ability to operate and maintain telecommunications and automation/computer equipment such as telephone, radio, and satellite communications equipment.

• Ability to analyze and interpret information.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• Successful completion of the Emergency Management Trainee program (commonwealth title);

or

• Two years of professional experience in the development, coordination, or promotion of emergency management programs such as disaster relief, public safety, flood mitigation and resiliency, and emergency management in government, industry, education, or the military; and a bachelor’s degree;

or

• An equivalent combination of experience and training that includes one year of professional experience in the development, coordination, or promotion of emergency management programs such as disaster relief, public safety, flood mitigation and resiliency, and emergency management in government, industry, education, or the military.

SPECIAL REQUIREMENTS:

• Certain positions require possession of an active motor vehicle license.

• All positions require certification in the following courses from the Federal Emergency Management Agency (FEMA) Emergency Management Institute, within six months of hire:

IS-100.C: Introduction to the Incident Command System

IS-700.B: An Introduction to the National Incident Management System

IS-800.D: National Response Framework, An Introduction

IS-2200: Basic Emergency Operations Center Functions

• Certain positions may require certification in the FEMA Professional Development Series(PDS) or the Emergency Management Professionals Program(EMPP) Basic Academy courses, at time of application.