JOB TITLE: DIRECTOR, TRANSPORTATION DIVISION, PSP

JOB CODE: 93181

DEFINITION: This is managerial, administrative, and technical work directing the Transportation Division in the Pennsylvania State Police (PSP).

The employee in this job plans, coordinates, and manages the acquisition, assignment, maintenance, repair, and replacement of the Pennsylvania State Police vehicle fleet. Work involves determining department-wide vehicle needs, interacting with manufacturers’ sales representatives, developing specifications for and directing requisitions of specialized vehicles and equipment, identifying automotive problems and negotiating resolutions with manufacturers, and managing the budget for the Transportation Division and troop garages. Work also involves directing the department’s retired fleet turn-in and new fleet delivery, vehicle assignment and reallocation, fleet maintenance and repair, and maintenance of administrative records and inventories of automotive parts and supplies. Work includes communicating to department personnel the policies, rules, and regulations relating to automotive issues. Supervision is exercised over administrative, technical, and clerical staff. Work is performed with considerable independence and is subject to review for achievement of agency fleet management goals and efficiency and effectiveness of operations.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.):

• Plans, organizes, and directs the department’s fleet management operations.

• Identifies police-related vehicle needs and directs the evaluation of available vehicles.

• Develops specifications for and directs the requisitioning of specialized vehicles and equipment.

• Directs vehicle turn-in from field operations and preparation of retired vehicles for auction.

• Coordinates new fleet delivery and directs the equipping and inspection of new vehicles for placement into service.

• Forecasts the numbers and types of vehicles to replace, anticipated sales revenues from retired vehicles, and the need for new or replacement tools and equipment for automotive maintenance and repair.

• Develops and manages the budget for the purchase of new vehicles, equipment, and parts.

• Directs statewide fleet assignment and reallocation by reviewing inventory records and requests for specific types and numbers of vehicles and distributing vehicles in accordance with staffing allocation and operational requirements.

• Plans, coordinates, and manages the maintenance, repair, and inspection of the department’s vehicle fleet as performed in the division’s central garage, statewide troop garages, and by approved vendors.

• Directs the processing and maintenance of records and reports pertaining to the operation, maintenance and repair, warranty coverage, procurement, and disposal of fleet vehicles.

• Directs the requisition, receipt, storage, and distribution of automotive parts and supplies used by the division’s central garage and statewide troop garages.

• Evaluates the need for specialized equipment and parts, researches available options, develops specifications, directs installation and field testing, and implements department-wide usage.

• Identifies, monitors, and documents automotive mechanical failures; discusses problems with the manufacturer, other police fleet managers, and the National Highway Traffic Safety Administration; and negotiates satisfactory resolutions.

• Directs the inspection of vehicles seized by the Office of Attorney General, assesses value, and determines whether the department will purchase seized vehicles.

• Develops and revises forms, reports, policies, and procedures governing fleet usage and replacement, implementation of new vehicles or equipment, fuel conservation, automotive maintenance, and related fleet management issues.

• Directs the inspection of damaged vehicles and authorizes repair or disposal.

• Performs the full range of supervisory duties.

• The employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of automotive vehicles, systems, equipment, and parts.

• Knowledge of the general practices of the automotive mechanic trade.

• Knowledge of laws and regulations governing vehicles, equipment requirements and use, and safety.

• Knowledge of the principles and practices of fleet management.

• Knowledge of the principles and practices of employee supervision.

• Knowledge of the use and functionality of Microsoft Office Suite software.

• Ability to read, analyze, and interpret policies, procedures, and regulations.

• Ability to analyze and interpret written and numerical information.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

FULL PERFORMANCE KNOWLEDGES, SKILLS, AND ABILITIES: (NOTE: These are expected of an employee performing the work of this job at the full performance level. These may not be used for merit system evaluation or examination purposes and are not position-specific performance standards.):

• Knowledge of commonwealth policies, procedures, and processes governing fleet management.

• Ability to exercise initiative and judgement in developing, interpreting, and implementing policies and procedures and analyzing and evaluating the effectiveness of programs.

• Ability to prepare a program budget and to analyze and control expenditures.

• Ability to prepare specifications for vehicle components, vehicle delivery, and specialized equipment.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities):

• Seven years of experience in fleet management or automotive maintenance and repair that includes two years in a supervisory capacity;

or

• Three years of experience in fleet management or automotive maintenance and repair that includes two years in a supervisory capacity, and a bachelor’s degree;

or

• An equivalent combination of experience and training that includes two years of supervisory experience in fleet management or automotive maintenance and repair.