06/17/05                                                                                                                    

L0141

PROPERTY MANAGER (Housing)

Definition:

This is administrative and supervisory work in the management of a property or properties of a housing authority.

An employee in this class is responsible for the management and efficient operation of an assigned property or properties in accordance with procedures of the housing authority and federal regulations. Work involves a variety of administrative functions such as collection and accounting for rents and other charges; preparation and maintenance of reports and accounts, interior and exterior unit inspections, and participation in the budgetary process for the authority. Work also involves functions related to the social aspects of property management and requires constant coordination with staff members of the housing authority. Work is performed with considerable independence subject to review by an administrative superior through conferences and a review of reports.

Examples of Work Performed:

Manages and efficiently operates the assigned housing property or properties within the policies and regulations set forth by the Department of Housing and Urban Development and the housing authority.

Collects and reports rents, security deposits, and other money due the housing authority from residents.

Maintains all accounts and ledgers for all office cash and bank deposits.

Maintains a constant review over delinquent accounts, keeps records, and reports delinquencies in accordance with established procedures.

Prepares and maintains all records at the property level, including those of resident accounts, property control, resident turnover, condition of units, resident organizations and administration of the property budget.

Coordinates the general maintenance operations by maintaining procedures for reporting calls for services from residents and by aiding in establishing systematic inspections of units.

Prepares the annual re-examination of residents to determine if there have been any income or family changes which effect rent status.

Prepares eviction letters on overdue rentals and provides the Social Services Director with a listing of these residents for counseling.

Keeps the various administrative members of the authority advised as to the attitudes and activities of the residents and their representatives.

Supervises the daily use of property facilities and spaces.

Encourages and instructs residents in the proper care and maintenance of authority property in accordance with the lease.

Performs related work as required.

Knowledges, Skills, and Abilities:

Thorough knowledge of real property management.

Knowledge of management practices of public and private agencies dealing with social problems and community needs.

Knowledge of municipal, state, and federal laws and regulations.

Some knowledge of the methods and principles of social and recreational work and the community organizations related to this work.

Ability to manage and effectively operate a housing authority property or properties.

Ability to effectively coordinate and supervise the various activities related to resident occupancy and property management.

Ability to plan, organize, and supervise the management of housing authority records and reports.

Ability to interpret and administer rules, regulations, and procedures relating to property management.

Ability to establish and maintain effective working relationships with superiors, subordinates, residents, other agencies and the general public.

Ability to express ideas clearly and concisely, orally and in writing.

Experience and Training:

Three (3)years experience in supervising or performing tasks associated with the management of multi-family residential subsidized or affordable housing communities, property owned, or programs administered by a public housing authority or comparable (low-income) property management agency;

or

One (1) year as an Assistant Property Manager or Assistant Section 8 Coordinator;

or

Two (2) years as a Management Aide. 

Commonwealth Equivalent PSG ST06