Definition: This is journeyman level and varied legal clerical work in reviewing and analyzing applications, reports, recommendations, rulings or decisions for possible legal implications.

An employee in this class is responsible for reviewing and analyzing applications, reports, recommendations, rulings, or decisions for possible inconsistencies with the laws or regulations governing regulatory programs. Work involves oral or written contact with field personnel, attorneys, licenses, or the general public, to gather additional information, clarify important points concerning the case, or explain the accepted meaning of a particular part of the law. Work may involve preparing summaries of the pertinent aspects of cases to be used to make administrative rulings and bringing to the attention of the supervisor any discrepancies or inconsistencies which may have a direct bearing on the case. Work may include approving certain types of applications when it is determined that necessary legal requirements have been met and any questions concerning legality have been answered and cleared. Work is characterized by the independence with which assignments are completed. Supervision is received from a higher level Legal Assistant who assigns work, answers questions, and reviews work upon completion for adherence to established procedures.

Examples of Work: Reviews and analyzes applications, reports, recommendations, rulings, or decisions for possible inconsistencies with the laws or regulations governing regulatory programs.

Prepares summaries of the pertinent aspects of routine cases to be used in making administrative rulings.

Reviews files in order to list violations in order of importance, dates of occurrence, or similar information.

Contacts field personnel to gather additional information or clarify important points concerning a case.

Advises attorneys, court officials, real estate brokers, and other interested persons on general policies and practices of the assigned department in regard to claims, collection, or other legal consequences or recourses.

Changes the recommendations of field personnel that do not conform precisely with prescribed laws or regulations or where judgment or interpretation is in question.

Notifies supervisor of important discrepancies which may affect the final outcome of a case.

Reviews and compiles files of pertinent documents for use at board hearings.

Maintains a workable reference file on board and court precedents; assists in drafting decisions for referees or investigators during periods of heavy backlogs.

Performs related work as required.

Required Knowledges, Skills, and Abilities: Knowledge of the laws, rules, regulations, policies, and procedures used to govern regulatory programs.

Knowledge of legal, enforcement, and regulatory procedures and practices.

Knowledge of pertinent or precedent setting cases.

Knowledge of business English.

Ability to review and analyze applications, reports, recommendations, rulings, or decisions of field personnel to determine possible inconsistencies with the laws or regulations governing regulatory programs.

Ability to apply pertinent laws, rules, and regulations.

Ability to comprehend and interpret legal documents and to perform legal research.

Ability to prepare case summaries including all pertinent information.

Ability to express ideas clearly and concisely, orally and in writing.

Ability to follow oral and written instructions.

Ability to establish and maintain effective working relationships with fellow employees and the general public.

Minimum Experience and Training: One year as a Legal Assistant I;

or

Four years of progressively responsible clerical, auditing, enforcement, or investigative experience, including one year of

legal clerical experience, and graduation from high school; or any equivalent experience and training.

Date Established or Last Revised

Class Specification - 1991

Evaluation Guide - 1990

Commonwealth Equivalent PSG ST05