01/01/1992 00002

LIMITED-TERM CLERK TYPIST

DEFINITION:

This is limited-term, routine clerical work involving the skilled typing and processing of documents in a variety of functions.

An employee in this class performs within a structured work setting as a replacement for full-time employees on extended leave, or during emergency workload situations. Work is repetitive and production oriented, within well established operating procedures and guidelines. Work is closely supervised in process and upon completion.

EXAMPLES OF WORK:

Types documents from handwritten draft and/or dictated magnetic tapes into draft or final form according to predesigned formats by transferring information onto letter, reports, schedules, and itinerary.

Types information form handwritten copy onto forms, form letters, card, envelopes, label, charts, and transmittals.

Types personnel, fiscal, accounting, or similar computer input documents on typewriter consoles for updating files maintained by computer.

Proofreads typed documents to insure typographical accuracy.

Performs receptionist duties by greeting visitors, directing individuals to proper office locations, taking information, and screening and routing telephone calls.

Files and retrieves materials by systematically sorting and storing documents alphabetically, numerically, chronologically, or using similar filing methods.

Logs or records the amount, type, disposition, and number of incoming or outgoing mail, forms, documents, phone calls, etc.

Opens and sorts mail into designated categories placing it into labeled boxes or receptacles for the organizational segment or address.

Prepares labels to identify the contents of packages, file folders, mail, booklets, etc.

Receive applications, documents, forms and fees directly from the public and screens sorts and assembles for further processing.

Folds letters, documents or circulars and stuffs into envelopes.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES:

Knowledge of the required care and maintenance of a typewriter.

Knowledge of the English alphabet, Arabic numbering system, and chronological sequences by day, month, and year.

Skill in using a typewriter console at a minimum speed rate of 40 words per minute.

Ability to read and copy letters, words, phrases, sentences, and sentence punctuation written in the English language.

Ability to spell works of normal usage and punctuate standard sentence structures.

Ability to use a English dictionary.

Ability to proofread the straight transfer of information for accuracy and correct any copying errors.

Ability to perform within prescribed office procedures, maintain harmonious working relationships, and function according to work practices and conduct.

Ability to understand and follow detailed straightforward, oral and written instructions.

Ability to keep categorical log records on the amount, type, or disposition of materials or individuals.

Ability to learn the use of specialized typewriters.

Ability to learn the use of a magnetic transcriber.

MINIMUM EXPERIENCE AND TRAINING:

Possession of the required knowledges, skills, and abilities.