JOB TITLE: WAREHOUSE MANAGER

JOB CODE: 02460

DEFINITION: This is managerial or supervisory and administrative work directing warehouse management operations for an agency or large organization.

An employee in this job supervises, plans, and directs inventory management operations involving the receipt, storage, distribution, in-service support, and disposal of assets and inventory. Work involves developing, implementing, and interpreting policies and procedures guiding inventory management operations; directing staff; overseeing inventory management, asset management, and record keeping functions; and performing inventory, safety, and security inspections. Work is performed with considerable independence and is reviewed through conferences, reports, and an evaluation of results.

   DISTINGUISHING CHARACTERISTICS:

• Work at this level involves developing, implementing, and interpreting policies and procedures; and directing the receipt, storage, distribution, and inventory control of supplies and equipment for an agency or large organization.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Plans, organizes, and directs inventory management operations, including the management and supervision of staff involved in the receipt, storage, distribution, in-service support, and disposal of inventory and assets.

• Advises staff on the efficient and effective allocation, use, and management of supply and asset inventories.

• Develops, implements, and interprets policies and procedures governing receipt, storage, distribution, inventory, and asset control activities.

• Prepares budget information and provides recommendations for adjustments.

• Confers with department staff concerning their supply needs.

• Estimates central supply stock needs and determines allocations to the field based upon existing levels, historical usage, and current needs.

• Oversees the inspection of goods received for compliance with purchase orders; researches and resolves issues through contact with vendors and agency staff.

• Determines and communicates space allocations and placement of warehouse items.

• Recommends discontinuance for slow-moving inventory based upon demand and usage.

• Recommends, implements, and monitors warehousing safety and security measures; responds to safety hazards and security concerns.

• Inspects physical conditions of warehouses, vehicle fleets, and equipment and provides recommendations and justifications for repair or replacement.

• Trains staff on safety procedures, stock handling, recordkeeping, and general warehouse policies and procedures.

• Prepares and maintains records, reports, and budget information.

• Performs the full range of supervisory duties.

• An employee in this job may participate in the performance of subordinates’ work consistent with operational or organization requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of warehousing, inventory control, and asset management methods and procedures.

• Knowledge of the methods and procedures used in the sourcing, purchase, shipment, and receipt of inventory.

• Knowledge of occupational hazards and safety precautions in a storeroom or warehouse operation.

• Knowledge of the proper care and use of storeroom or warehouse equipment.

• Knowledge of the use and functionality of Microsoft Office Suite software.

• Ability to develop, interpret, and implement policies and procedures guiding inventory management operations.

• Ability to analyze and interpret written and numerical information.

• Ability to perform mathematical calculations including addition, subtraction, multiplication, and division.

• Ability to communicate effectively orally.

• Ability to communicate effectively in writing.

• Ability to establish and maintain effective working relationships.

FULL PERFORMANCE KNOWLEDGES, SKILLS, AND ABILITIES: (NOTE: These are expected of an employee performing the work of this job at the full performance level. These are not used for merit system evaluation or examination purposes and are not position-specific performance standards.)

• Knowledge of commonwealth inventory management policies, procedures, and processes.

• Knowledge of the principles and practices of employee supervision.

• Ability to utilize data in planning and implementing inventory management initiatives.

• Ability to prepare reports and budget information that support inventory management operations.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• Two years as a Storekeeper 1 (commonwealth title);

or

• One year as a Storekeeper 2 (commonwealth title);

or

• Five years of experience in requisitioning, receiving, storing, distributing, or maintaining an inventory of goods and related control records;

or

• A bachelor’s degree in inventory or supply chain management and one year of experience in requisitioning, receiving, storing, distributing, or maintaining an inventory of goods and related control records;

or

• An equivalent combination of experience and training.