JOB TITLE: PROCUREMENT SPECIALIST 2

JOB CODE: 02720

SERIES NATURE OF WORK: The Procurement Specialist job series describes professional work in strategically sourcing and procuring goods and services, negotiating and administering related contracts, and implementing corrective actions for non-compliance.

DEFINITION: This is professional and analytical work in the procurement of goods, supplies, equipment, and services.

An employee in this job analyzes procurement needs and advises program managers in the development, implementation, and evaluation of complex procurement contracts. Work involves developing requests for proposals and participating in or leading teams responsible for the evaluation of vendor proposals based on best value criteria. Work includes recommending or implementing procurement policies and methods; providing guidance to program managers and staff in writing specifications or developing the scope of services or statement of work; analyzing, developing, and advising program managers on sourcing strategies, solicitation methods, and cost effectiveness; negotiating terms and conditions including cost, deliverables, and technical requirements; monitoring vendor performance and adherence to contracts; and implementing any resulting corrective actions in coordination with legal staff. Supervision may be exercised over lower level purchasing and procurement staff. Work is performed under general direction and is reviewed for adherence to established policies, procedures, standards, and objectives.

   DISTINGUISHING CHARACTERISTICS:

• Work is differentiated from the lower level job based on responsibility for the development, implementation, and evaluation of complex procurements which are characterized by multiple funding sources, varied and specialized goods and services, coordination among diverse parties, and non-standard terms and conditions.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.):

• Develops and coordinates complex contracts involving extensive research, multiple and diverse interests, vendor site visits, and frequent amendments or change orders.

• Negotiates contract terms and conditions and deliverables with vendors and customers.

• Analyzes and evaluates executed complex procurement contracts to ensure quality performance and cost effectiveness.

• Develops requests for proposal, reviews requirements with scoring committees, conducts supplier forums, and facilitates related negotiations.

• Recommends and implements agency-wide procurement policies, procedures, processes, and initiatives.

• Researches and analyzes market data and pricing models to identify cost saving opportunities and meet budgetary requirements.

• Advises program managers regarding scope of services, work requirements, and specifications to ensure that all existing and potential variables are considered.

• Coordinates emergency procurements involving short timelines and unanticipated needs or complications.

• Provides guidance and training to staff and program offices regarding purchasing rules, regulations, and procedures.

• Pursues progressive corrective actions to include issuing cure letters, stopping payments, recouping funds, and terminating contracts with vendors who do not meet established requirements.

• Facilitates request for proposal committee meetings involving multiple program offices or agencies.

• Performs the full range of supervisory duties.

• An employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of procurement methods and procedures.

• Knowledge of applicable laws, rules, regulations, and procedures impacting procurement and contracting functions.

• Knowledge of technical writing and contract principles.

• Knowledge of the use and functionality of Microsoft Office Suite software.

• Ability to analyze and implement policies, procedures, and standard business practices for their application to contractual agreements.

• Ability to apply critical thinking skills to identify and resolve problems.

• Ability to analyze written and numerical information.

• Ability to perform mathematical calculations.

• Ability to communicate effectively in writing.

• Ability to communicate effectively orally.

• Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities):

• One year of experience as a Procurement Specialist 1 (commonwealth title);

or

• One year of professional experience performing contract management work; and a bachelor’s degree in business, supply chain, logistics, project, or operations management, or a related field;

or

• An equivalent combination of experience and training.