Job Code Pay Scale Group Pay Scale Type Bargaining Unit Civil Service or Non-Civil Service Last Executive Board Change Executive Board Change History
03073 08 ST A3 C 725-30 09/30/2016


JOB CODE: 03073


The Executive Accounting job series describes accounting work performed in the Governor’s Office of the Budget, Office of Comptroller Operations, to support all commonwealth agencies.


This is enterprise-wide highly advanced professional accounting work to provide a cost effective and uniform system of accounting and financial controls to ensure accountability of government funds.

An employee in this job performs enterprise-wide professional accounting work by examining, reconciling, analyzing, interpreting, recording, and reporting financial transactions to ensure consistency and compliance at the enterprise level. Work involves the application of various accounting methods such as cash, modified accrual, accrual, asset accounting, Generally Accepted Accounting Principles accounting, project accounting, insurance accounting, or investment accounting, and also applies Governmental Accounting concepts and Fund Accounting concepts to support the preparation of the Comprehensive Annual Financial Report (CAFR). An employee in this job applies an understanding of the interrelationships among the Governor’s Budget Office, other state agencies, Treasury, the Auditor General, the federal government, vendors, recipients, and sub-recipients. Supervision is received from a professional manager who provides only general guidance on new or unusual matters with advanced and specialized work being performed independently under general supervision.


• Work is distinguished from the lower level jobs in this series by the responsibility for the largest and most complicated fund types that require advanced and specialized accounting skills to monitor funds, process transactions, reconcile and correct funds, and prepare reports.

• Supervision may be exercised over lower level Executive Accounting Specialists and Executive Financial Associates.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.):

• Prepares financial statements and reports for independent boards and commissions, agencies, the state legislature, the Governor's budget book, and the commonwealth's CAFR.

• Assesses and improves processes used across the commonwealth.

• Analyzes the most complex financial transactions and prepares financial statements and reports for state or federal funds.

• Analyzes and projects complex financial data within established policies and procedures.

• Maintains the commonwealth's budgetary, accounting, and reporting systems; serves as an enterprise business owner for financial matters.

• Monitors, processes, reconciles, and corrects transactions; prepares reports for the largest and most complex funds that require advanced, specialized, or multi-faceted accounting knowledge.

• Leads or participates in teams or work groups for assigned complex projects.

• Prepares enterprise level correspondence concerning complex accounting issues, practices, and procedures.

• Recommends the establishment of commonwealth accounting controls and financial review trails.

• Recommends major modifications for the processing, recording, and classification of transactions and account balances at the enterprise level.

• Performs accounting duties using a variety of computer systems and software.

• Applies advanced and specialized accounting theory and practice in the performance of complex analysis of fiscal data, such as budget versus revenues, expenditures, allocation of direct and indirect costs, transfers, accounts payables, accounts receivable, aging reports, fixed asset depreciation schedules, loan amortization schedules, and inventories from agency federal or statewide financial management systems using central financial roles in the commonwealth’s accounting system.

• Performs the most difficult and complex reconciliations, journal entries, and accounting transactions and corrections in the accounting system in accordance with applicable accounting and reporting standards.

• Reviews and answers questions about balance sheets for the largest and most complex fund types; prepares journal entries for adjustments.

• Develops methods for the projections of expenditures and lapse information for funds and advises superiors, program personnel, and central accounting agencies of important issues.

• Reviews CAFR templates and journal entries for large and complex fund types before they are posted, and prepares, processes, and documents journal entries.

• Reviews fund blocks, cash draw downs and related adjustments, and interagency billings.

• Ensures and monitors agency compliance with Governmental Accounting Standards Board (GASB) standards.

• Researches complex errors disclosed in financial records, assesses the scope and cause of errors, and develops solutions.

• Assesses internal controls and develops and implements procedures to address or mitigate risks.

• Designs, generates, and reconciles financial statements, such as individual fund balance sheets, operating statements, cash flow reports, agings, inventory usage, loan activity, fixed asset depreciation, or grant activity for assigned funds, programs, enterprises, operations, grants, subgrants, or agencies by using central financial roles in the commonwealth’s accounting system.

• Maintains and analyzes complex records of raw materials, labor, and overhead to determine the costs of production per item.

• Maintains records of operational costs and the distribution of direct and indirect costs to proper accounts.

• Prepares cost estimates to determine the feasibility of producing new items or converting present facilities to new production schedules.

• Examines financial data submitted by business enterprises subject to state regulations and prepares analytical accounting reports.

• Supervises the preparation of adjustment transactions.

• Supervises the preparation of the appropriate schedule of expenditures of federal awards (SEFA) and directs the response to auditors requesting information for the Single Audit of the Commonwealth.

• Assists in the design and implementation of automatic data processing systems.

• Performs the full range of supervisory duties.

• An employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational requirements.

• Performs related work as required.


• Knowledge of accounting techniques and principles.

• Knowledge of computerized accounting system functionality and internal control requirements.

• Ability to locate, compile, and interpret complex information, data, or facts from several different sources or systems to prepare accurate financial reports.

• Ability to analyze written information and numerical data.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effective orally.

• Ability to communicate effectively in writing.

FULL PERFORMANCE KNOWLEDGES, SKILLS, AND ABILITIES: (NOTE: These are expected of an employee performing the work of this job at the full performance level. These may not be evaluated by the State Civil Service Commission or used for Civil Service examination purposes and are not position-specific performance standards.):