06/01/1964 08220

ADMINISTRATIVE ASSISTANT 2

DEFINITION: This is staff work performing varied assignments as an assistant to an administrative officer.

An employee in this class is responsible for performing a wide variety of staff assignments, many of which have a significant effect upon departmental policy. Work includes analyzing administrative operations, developing and installing work standards and procedures, conducting independent research, preparing detailed and comprehensive reports of findings and recommendations, and performing various public relations and liaison duties. Assignments usually require familiarity with functions of the department in which an incumbent is employed, but accomplishment in a specific technical field is not expected. Since all positions in this class involve a staff relationship to an administrator, supervision is not normally exercised over their employees. Assignments are carried out with considerable initiative and independence, but work is reviewed through conferences, and evaluation of results obtained.

EXAMPLES OF WORK PERFORMED: Studies and analyzes operational procedures; prepares detailed and comprehensive reports of findings and recommendations; assists in developing departmental programs and policies; maintains records and fields of reports and studies.

Performs varied public relations duties; prepares new releases and writes and delivers speeches; meets with community groups to explain state programs and engender public interest and participation.

Supervises a small clerical or stenographic staff; reviews and replies to correspondence; dispose of other administrative details as directed.

Provides staff assistance to an administrative board or commission; prepares agendas, maintains records, and supervises a small clerical force; prepares reports or edits orders for a state regulatory commission.

Establishes and maintains cooperative working relationships with other governmental agencies; represents an administrative superior in contact with the public.

Prepares budget estimates and various other fiscal and statistical reports.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Knowledge of the principles and practices of public administration.

Some Knowledge of the principles of governmental accounting, statistics, and public personnel administration.

Ability to carry out staff assignments requiring the organization of material and development of procedures without direct supervision.

Ability to develop sound operational procedures on the basis of studies and analyzes.

Ability to speak and write effectively.

Ability to establish and maintain effective working relationships with administrative officials, civil groups, and the general public.

MINIMUM EXPERIENCE AND TRAINING: One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization; and such training as may have been gained through graduation from a four year college or university;

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Any equivalent combination of experience and training.