04/22/2009 08300

DIRECTOR BUREAU OF ADMINISTRATION, PFBC

DEFINITION: This is highly responsible administrative work in directing a comprehensive administrative services program in the Pennsylvania Fish and Boat Commission (PFBC).

The employee in this job plans, coordinates, and directs administrative functions including budgeting, fishing licenses and permits, boat titling and registrations, human resources, information technology, telecommunications, procurement, automotive, and office services for the PFBC. Work involves determining goals, objectives, and priorities for the administrative services programs; developing and implementing rules, regulations, policies, procedures, standards, and guidelines to manage program activities; reviewing proposed legislation for possible impact on licensing and boat registration programs; and monitoring revenue and preparing budgetary requests. The employee works with considerable independence and latitude in developing and implementing administrative policies and procedures; however, most commission-wide policies emanate from or are reviewed by the Director Administration, Boating and Engineering prior to implementation. Supervision is exercised over a professional, technical, and clerical staff. Work is assigned in the form of broad goals and objectives, and the employee exercises considerable independent judgment in determining specific goals, objectives, and program priorities. Work is reviewed upon completion by the Director
Administration, Boating and Engineering through reports and conferences for attainment of goals and objectives and overall program quality.

Examples of Work: Plans, coordinates, and directs the administrative functions for the Commission, including budgeting, fishing licenses and permits, boat titling and registrations, human resources, information
technology, telecommunications, procurement, automotive, and office services.

Develops, amends, and interprets policies, procedures, and regulations concerning administrative matters.

Develops bureau strategic and operational plans, program goals, and objectives.

Ensures bureau goals support agency mission, strategic direction, and plans of work.

Oversees the review, analysis, and implementation of automated systems and setting of Commission systems priorities.

Develops and analyzes Commission revenue estimates and fees.

Directs the analysis of agency programs, including program output and program effectiveness.

Directs the human resource program including recruitment, labor relations, classification and pay, employee training and development, EEO, employee benefits, leave and transactions.

Directs the acquisition, development, and evaluation of IT functions.

Directs the office services program including mail and messenger services, inventory control, supply distribution and duplication.

Confers with program directors, professional staff, other state officials, and members of the public concerning the administrative needs and requirements of agency programs, policies, rules and regulations.

Coordinates, assigns, and directs technical subordinates in conducting management studies, surveys, or other analyses to improve or create administrative methods and practices.

Maintains effective working relationships with the Governor's Office, other state and federal agencies and various public entities involved in the activities of the agency.

Coordinates and directs subordinates in emergency management and continuity of government planning.

Performs the full range of supervisory duties.

The employee in this job may participate in the performance of subordinates’ work consistent with operational or organizational
requirements.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Knowledge of the principles and practices of public administration.

Knowledge of modern office management methods.

Knowledge of the principles and methods of evaluating operational efficiency and effectiveness.

Knowledge of the principles and practices of employee supervision.

Ability to read, analyze and interpret policies and procedures.

Ability to communicate effectively orally.

Ability to communicate effectively in writing.

Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING: Six years of professional experience in budgeting, purchasing, human resources, management methods, information technology or a closely related field, that includes three years of experience in a supervisory capacity; and a bachelor's degree;

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An equivalent combination of experience and training that includes three years of experience in a supervisory capacity.