Job Code Pay Scale Group Pay Scale Type Bargaining Unit Civil Service or Non-Civil Service Last Executive Board Change Executive Board Change History
08630 06 ST A3 B 999-09 09/01/1994

01/01/1970 08630


DEFINITION: This is responsible staff work performing a wide variety of administrative duties to assist in the management of agency programs.

An employee in this class is responsible for relieving a high level professional or administrative official of a variety of administrative details. Work involves analyzing administrative operations, policies and procedures, and preparing and implementing recommendation on procedural, budget, and personnel actions. Work may involve the supervision of a staff of technical or clerical employees engaged primarily in a single activity. Assignments require detailed knowledge of the functions, procedures, and organization of the agency or program in which the incumbent is employed, and may require familiarity with technical terminology and principles. Work includes public contact in accomplishing assignments and effective public relations. Regular duties and special assignments are received through general instructions or through the employee's initiative and are performed with considerable independence. Completed work and performance are reviewed by a professional or administrative superior for soundness of reasoning, effectiveness, and conformance with established policies and objectives.

EXAMPLES OF WORK PERFORMED: Studies and analyzes administrative operations and problems, prepares detailed and comprehensive reports of findings and recommendations, and assists in implementing procedural or policy changes.

Performs public contact work in gathering information, resolving complaints, engendering support, and providing information.

Serves as administrative officer of a state board or commission responsible for functions of moderate complexity and scope; schedules, prepares agendas, and makes arrangements for hearings or meetings; supervises various clerical and stenographic activities.

Supervises a staff of technical or clerical employees engaged primarily in a single activity.

Assists a high professional or administrative official in the management of agency programs.

Prepares recommendations and justifications for changes in policies and procedures, budget requests, personnel actions, and management and office services activities.

Prepares budget estimates and other fiscal and statistical reports, and monitors budget expenditures.

Insures adherence to administrative standards through maintenance of control systems.

Reviews correspondence, news sources, technical literature, and departmental activities, and informs superior of significant developments and problems.

Collects, interprets, analyzes, and summarized information to be used as a basis for executive action.

Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Thorough knowledge of modern office practices, procedures, and equipment.

Knowledge of the principles and practices of public administration.

Knowledge of the principles of governmental accounting, statistics, and public personnel administration.

Ability to gather, assemble, correlate, and analyze facts and devise solutions to administrative problems.

Ability to comprehend program goals, objectives, and operations, and to relate these to administrative analysis.

Ability to develop, install, and evaluate administrative policies and procedures.

Ability to apply and interpret departmental policies and procedures.

Ability to establish and maintain effective working relationships with other administrative officials and the public.

Ability to express ideas clearly and concisely, orally and in writing.

MINIMUM EXPERIENCE AND TRAINING: Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training.