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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00005563 |
Description Activated On: 8/13/2026 10:19:32 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The employee works under the supervision of the Clerical Supervisor 2 in charge of Centralized Scheduling. The employee assigned to this position performs a variety of clerical duties in support of the overall goals and objectives of the Nursing Department. The Central Nursing Office is the Communication Center for approximately 500 Civil/Forensic employees and three patient care buildings. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Calls for overtime for the buildings, assuring equalization of employees who are on the voluntary overtime list, and records this on the daily coverage sheets, and schedules and processes the information on the computer. Inputs the schedules bi-weekly, enters deviations on the computer, and prints and copies new schedules for posting. Makes changes on computer files such as: adding new employees changing templates transferring to other buildings, wards, shifts vacating or deleting positions, etc. updating personnel information Takes call-offs, records in message book, on daily coverage sheet and on bi-weekly schedule. Using the bi-weekly employee schedules, prepares the daily assignment sheets recording the number of Registered Nurses, Forensic Registered Nurses, Licensed Practical Nurses, Psychiatric Aides, and Forensic Security Employees scheduled on duty in each of the buildings, including Annuitants, PRN Nurses and those scheduled to work overtime. Checks the Daily Assignment Sheets against the bi-weekly time schedules to assure accuracy. Answers telephone calls from within and outside the hospital grounds, talking in a courteous manner, directing calls to those staff who can best handle them. Gives out sets of loaner keys to Nursing employees who have forgotten theirs and to Agency Nurses who need them. Performs filing responsibilities by maintaining files to insure that required information and forms are available whenever needed. Performs other related duties. ESSENTIAL JOB FUNCTIONS Applies principles of logic, alphabetizing, operating personal computer, including Microsoft Excel, Word, and Outlook. Utilizes English grammar, spelling and punctuation at a level equivalent to that used in writing or adjusting written materials normally consisting of simple sentence structures, one and two syllable words and punctuation marks for word, number and sentence. Understands required care and maintenance of a computer. Understands and applies standard office procedures, practices, conduct and actions necessary in maintaining harmonious working relationships. Types, proofreads, reproduces, sorts, distributes and files documents. Prepares and processes outgoing mail and documents; opens, sorts and distributes incoming mail. Communicates and coordinates messages within the hospital, utilizing all forms of available communication equipment and courteous, diplomatic communication skills. Maintains and retrieves data. Operates office machines such as the fax machine and photocopier; instructs others in their use. Understands and follows oral and written instructions. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Prioritizes workload, based on urgency and deadlines. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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