Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00007691

Description Activated On:  6/17/2025 9:34:44 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 Manages the daily operations of SCI-Forest Inmate Accounting Department and the Inmate General Welfare Fund in accordance with DOC policies, management directives, rules, regulations, local policies and generally accepted accounting principles and practices.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

1. Supervises one (1) Accounting Technician and two (2) Accounting Assistants by directing, planning and controlling the work force; conducts the full range of duties applicable to the DOC Employee Evaluation System enforces DOC leave and absenteeism policies and disciplines and recommends job applicants for employment.
2. Provides job training to ensure staff are knowledgeable about work assignments and develops local policy to maximize efficiency and continuity.
3. Records and processes payment of all IGWF invoices and inmate cash slips; records, prepares and mails checks; requests IGWF reverse cash drawdowns; processes inmate payrolls and adjustments; maintains inmate account records; deposits monies received; prepares inmate accounts for transfer, parole or release; deducts inmate monies for repayment of court ordered debts as directed by Victims Compensation Fund and Act 84; deducts inmate generated court costs and manages escheat and escrow accounts.
4. Manages accounts payable (IGWF and inmate activities) ensuring just debts are paid and discounts taken; performs monthly inmate activities checking account and petty cash reconciliation, if applicable; ensures the fiscal propriety of all documents submitted for payment and records all transactions using the automated Gravity accounting system.
5. Designs, analyzes and controls financial data and reporting systems; ensures internal controls are in place to safeguard assets and provides data, schedules, monthly financial statements and reports in usable format and timely fashion.
6. Resolves and responds to inmate requests and grievances received.
7. Ensures work area is clean and prepares work orders when required.
8. Performs other related duties as assigned.

ESSENTIAL JOB FUNCTIONS:

1. Effectively communicate verbally and in writing
2. Perform accounting operations
3. Review, analyze, and interpret information
4. Perform repetitive motions
5. Supervise and evaluate the work of subordinate staff (if applicable)
6. Establish and maintain effective working relationships
7. Operate basic office equipment
8. Maintain regular and reliable attendance
9. Attend and participate in all mandatory training and/or testing
10. Work overtime as required
11. Travel as required
12. Be mobile over all types of physical surfaces and levels (in an institutional setting)
13. Be visually observant of environment (in an institutional setting)
14. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet) [in an institutional setting]

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Reviews documents for propriety and eventual payment.
Makes routine and recurring decisions concerning processes and procedures related to IGWF/Inmate accounts; refers unusual or non routine situations to the Business Manager for resolution.
Assigns duties to subordinates and oversees the daily routine.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:



Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
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