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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00009287 |
Description Activated On: 2/11/2026 11:36:48 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is responsible for performing the full scope of timekeeping duties in support of staff working across three shifts in a 24/7 facility that manages civil and forensic operations. The position is located in the timekeeping department of the Human Resource office at Torrance State Hospital, which operates within the Human Services HR Office under the Governor’s Office of Administration (GOA). |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Under the direction of the Field Human Resource Officer 3, this position will perform the following time and attendance duties for assigned hospital staff on various work schedules and shifts and complete check/verification of ESS input, data entry and notify employees to enter leave through ESS as required. •Receive Daily Attendance and Overtime Reports from departments within designated time frames. Initiate communication with managers/supervisors to obtain missing information and resolve questionable information. •Ensure work schedules are accurate checking the scheduled work hours and meal periods. Initiate changes as needed. Process PA61 transaction to effect a work schedule rule change, as appropriate. When an accurate work schedule is not available, initiate substitutions when appropriate. •Post deviations electronically on a daily basis, including annual, sick, sick family, sick bereavement, holiday, etc. •Initiate and complete the CAT-2 electronic form to record wage time and higher class pay. Information is taken from the Daily & Deviation Time Report and from Request for Leave Slips (STD-330 for H1 Staff only) or ESS; •Ensure all CAT-2 forms are posted and input by the pay processing date each pay period according to the payroll schedule published by the Office of Budget. •Run Time Evaluation Messages Display on a daily basis to review the prior day’s input and correct errors reflected on that report. •Run Time Transfer Error Report on a weekly basis to review and correct time transfers errors. •Ensure receipt of STD-330 forms or ESS entry for days where a time entry has been recorded on the Daily & Deviation Time Report. •Ensure 330’s received are filed within the bi-weekly period •If not received timely, ensure paper requests for leave are completed by contacting employee’s immediate supervisor. •Ensure receipt of medical documentation when sick leave is three days in duration or longer and/or for any sick leave taken by an employee whose name appears on the sick leave restriction list. Ensure confidentiality of medical information provided. •Ensure receipt of supporting documentation for Civil Leave and Sick Bereavement Leave requested. •Ensure AO time requested is accompanied by a justification to be approved by the HR central TK office prior to input. •Report episodes of one full pay period or more of unpaid leave to local HR/Labor Relations coordinator for proper notification to employee regarding effect on benefits coverage •Provide screenshot of any unauthorized leave (AW) and/or tardiness (T) to the HR/Labor Relations Coordinator and appropriate department supervisor(s) for appropriate action •Bi-weekly perform an overview of each employee’s IT-2001 in an attempt to assure that all paid and/or unpaid leave has been entered accurately •Responsible to communicate with employees and resolve payroll questions providing a courteous and complete response to employee questions •Answer the telephone courteously responding respectfully to employee questions in an effort to provide quality customer service •Maintain good public relations with supervisors, employees and co-workers •Relieve and/or assist other team members as needed in order to insure processing in accordance with established time frames •Ensure compliance with TK rules and policy as it relates to: o employee use of excess leave hours available at end of the leave calendar year o leave rules for employees in first year of employment (not permitted to use anticipated leave) o FMLA absences entered through ESS Work closely with central office time advisor to correct errors or update information in response to audit reports, exception reports for OT thresholds, report status of employees, update OT information to remain in compliance with Act 2017-5 (pension reform), etc. Maintain and apply knowledge of pay rules and leave at it applies to each contract for all BU covered employees; understand pay rules, earning and payment of OT for each contract; maintain and apply knowledge of Commonwealth and delivery center policy related to earning leave, pay for regular and OT hours, leave, etc. Monitor error reports, correct errors in compliance with payroll processing deadlines. Notify central office time advisor of holiday and compensatory time payouts following contract language and when an employee separates. Properly date stamp all incoming documentation and code documents, forms, records and correspondence for identification, reference and/or filing. Add paper and/or other materials to copy machines, replenish office supplies, file packages of information and update office operating manual. Works overtime as necessary. May be assigned to travel. Perform other related duties as assigned. Performs other related duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Makes routine operational decisions following contract language and policy; work with central TK office for assistance with more complex issues. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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