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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00010083 |
Description Activated On: 1/6/2026 2:44:39 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides general clerical and office support to the Bureau of Patrol to ensure its operations are conducted efficiently and effectively. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 30% Serves as Timekeeper/Leave Clerk for the Bureau of Patrol. Reviews time and attendance records of Bureau personnel for accuracy and conformance to Department regulations. Maintains records in compliance with Department regulations. Researches and responds to time/pay inquiries from Bureau personnel. 15% Purchases all needed equipment/supplies for the Bureau, utilizing Grant funding or Bureau funding, in compliance with Department regulations. Orders expendable supplies for the Bureau. Processes Purchasing Card (P-Card) payments, Purchase Order (PO) invoices, and Non-PO invoices. Maintains reconciled and unreconciled P-Card files as required by OM 7-17 and the Pennsylvania State Police Purchasing Card Guidelines. 15% Maintains various databases, such as but not limited to, Collision Analysis and Reconstruction Reports, Speed Enforcement Agreements, Special Drivers Exams, Bureau Incoming Mail Log, and performs data input and electronic tracking. 10% Receives incoming telephone calls and provides assistance to callers when needed. Processes and receives incoming and outgoing mail. 10% Maintains various Bureau files, such as but not limited to, Collision Analysis Reconstruction Reports, Emergency Vehicle Designations, Municipal Speed Enforcement Agreements, etc. 5% Performs specified tasks of the supervisor in the supervisor's absence, such as preparing, proof-reading, typing, and processing various correspondence and reports, and ensuring workflow is maintained in the Bureau. 5% Provides clerical support to Bureau personnel by assisting with various tasks such as but not limited to, assembling training material and statistics for the Bureau Drug Recognition Expert Coordinator, data entry for the Vehicle Fraud Unit, and Bureau Grant Program Coordinator, etc. 5% Processes Travel Expense Reports for Bureau personnel. 5% Performs other related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Position responsibilities and duties are carried out in accordance with established Commonwealth and Agency policies, practices, and procedures. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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