Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00011390	Description Activated On: 7/7/2026 10:59:40 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

Oversee the operation, maintenance, safety, and regulatory compliance of facilities located at the Centre Region Office, H.R. Stackhouse, and other Commission facilities. This position is responsible for planning, scheduling, coordinating, and supervising preventative maintenance, routine repairs, and emergency repair activities involving building systems and infrastructure. The Facility Operations Manager serves as the primary point of contact for facility operations and maintenance and ensures that all building systems function safely, efficiently, and in compliance with applicable codes, regulations, and Commission policies. The position manages service providers and maintenance contractors, oversees fire and life safety programs, supports facility-related projects, and conducts routine safety inspections to maintain safe working conditions for employees and visitors.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Facility Operations and Maintenance

1. Plan, schedule, coordinate, and oversee preventative maintenance programs for Commission facilities and building systems.
2. Coordinate and supervise routine and emergency repair activities to ensure timely resolution of facility issues.
3. Monitor the performance, reliability, and condition of building systems and infrastructure.
4. Develop maintenance schedules and prioritize repair activities based on operational needs, safety concerns, and available resources.
5. Maintain facility maintenance records, inspection reports, service logs, and related documentation.
6. Respond to facility emergencies and coordinate corrective actions to minimize operational disruptions.

Building Systems Oversight

1. Oversee the operation, maintenance, testing, and repair of building systems including:
a. Heating, Ventilation, and Air Conditioning (HVAC) systems
b. Fire alarm and life safety systems
c. Security and access control systems
d. Electrical systems
e. Plumbing systems
f. Building automation and monitoring systems
g. Emergency power systems
2. Coordinate inspections, testing, and certification activities required by applicable regulations and industry standards.
3. Assist with troubleshooting building system issues and coordinate technical support when necessary.
4. Monitor service contracts and ensure building systems remain operational and compliant.

Contract Administration and Vendor Management

1. Manage service agreements and maintenance contracts for facility-related services.
2. Oversee janitorial service contracts to ensure facilities are maintained in a clean, safe, and professional condition.
3. Coordinate work performed by contractors, vendors, consultants, and service providers.
4. Monitor contractor performance to ensure compliance with contract requirements, safety standards, schedules, and quality expectations.
5. Review contractor proposals, scopes of work, invoices, and project deliverables.

Fire and Life Safety Compliance

1. Administer and oversee Pennsylvania Fire Marshal permits, inspections, certifications, and compliance requirements applicable to Commission facilities.
2. Coordinate required inspections and corrective actions related to fire protection and life safety systems.
3. Maintain records associated with permits, inspections, testing, and regulatory compliance.
4. Serve as a liaison with regulatory agencies, inspectors, and local emergency response organizations regarding facility safety matters.

Safety and Regulatory Compliance

1. Conduct routine safety inspections of Bureau of Engineering offices, shops, maintenance facilities, and related buildings.
2. Identify safety hazards, code deficiencies, and maintenance concerns and recommend corrective actions.
3. Ensure facilities comply with applicable building codes, fire codes, occupational safety requirements, and Commission policies.
4. Coordinate corrective actions to address identified deficiencies and monitor completion.
5. Assist with implementation of workplace safety initiatives and facility-related risk reduction measures.

Facility Support and Project Coordination

1. Provide technical and operational support for facility improvement projects and system upgrades.
2. Assist in planning and coordinating facility renovations, equipment replacements, and capital improvement projects.
3. Evaluate facility needs and recommend improvements to enhance operational efficiency, safety, and reliability.
4. Support Commission staff with facility-related concerns and maintenance requests.
5. Participate in emergency preparedness and continuity of operations planning as it relates to facility infrastructure.

Administrative Responsibilities

1. Develop and maintain maintenance schedules, inspection programs, and facility management procedures.
2. Prepare reports, cost estimates, budgets, and recommendations related to facility operations and maintenance.
3. Monitor expenditures and assist in managing facility maintenance budgets.
4. Maintain inventories of facility equipment, maintenance supplies, and replacement parts.
5. Prepare correspondence, reports, and documentation related to facility operations and regulatory compliance.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

The Facilities Operations Manager 2 exercises independent judgment in planning, coordinating, and directing the day-to-day operation and maintenance of Commission facilities, including the Centre Region Office, H.R. Stackhouse, and other assigned facilities. The incumbent independently establishes preventive maintenance schedules; prioritizes routine, corrective, and emergency maintenance activities; coordinates the work of contractors and service providers; monitors building system performance; and determines appropriate corrective actions to maintain safe, reliable, and efficient facility operations.
Independently evaluates facility conditions, identifies maintenance deficiencies, safety hazards, and code compliance issues, and determines the appropriate course of action to address operational needs within established policies, procedures, budgets, and contractual requirements. Decisions are made regarding the scheduling of inspections, testing, and repairs; administration of service agreements; contractor performance; resource allocation; inventory management; and implementation of corrective measures necessary to maintain compliance with applicable building codes, fire and life safety regulations, occupational safety requirements, and Commission policies.
Resolves routine operational issues involving HVAC, electrical, plumbing, fire alarm, security, building automation, emergency power, and other building systems by coordinating repairs, scheduling maintenance, and obtaining technical support when necessary. During facility emergencies, the incumbent assesses the situation, initiates appropriate corrective actions, coordinates with contractors, regulatory agencies, and emergency responders, and takes necessary steps to minimize operational disruptions while protecting employees, visitors, and Commission property.
Matters requiring significant policy interpretation, approval of major capital improvement projects, expenditures exceeding delegated authority, modifications to approved budgets, procurement actions beyond established authority, significant contract disputes, exceptions to Commission policy, personnel actions, or issues involving substantial legal, regulatory, or organizational risk are referred to the supervisor for review and final determination. The incumbent provides technical recommendations, supporting documentation, cost estimates, and operational analyses to assist management in making these decisions.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

1.   Class C Driver's License

2.   N/A

3.   N/A

4.

5.

6.

Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Manage multiple facility projects and maintenance activities simultaneously.
2.	Provide project management and construction oversight.
3.	Work independently and exercise sound judgment in facility management decisions.
4.	Follow established work rules, safety regulations, and wear proper safety gear.
5.	Effectively communicate and express ideas and concepts clearly and concisely in both oral and written form to supervisors, in-house staff, and cont
6.	Establish and maintain effective working relationships with supervisors, associates, and the public
7.	Ability to navigate rough terrain.
8.	Ability to work in all weather and tight spaces.
9.	Ability to lift up to 50 lbs.
10.	Ability to operate a motor vehicle state-wide.