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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00011562 |
Description Activated On: 10/7/2026 9:44:18 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Employee is responsible for assisting and performing technical duties in review, analysis and development of roadway management and maintenance operations in accordance with policies and procedures to be followed in Plant Maintenance (PM) applications. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Assists in analyzing work plans to ensure that the program is balanced and the labor, materials, equipment, and funds necessary to complete work plans are available. Assists in completing adjustments to work plans as required. Assists in reviewing and analyzing data from the Systems, Applications, and Products (SAP) Plant Maintenance and Roadway Management Systems to ensure program goals are achieved and overall systems control is maintained. Assists in reviewing foreman payrolls for accuracy. Utilizes reports to monitor work data information including production units completed, man hours spent, equipment utilization, and material usage in fulfillment of work plans and resolves any inaccuracies that may occur. Reviews and monitors work data information to ensure compliance with Maintenance Accreditation Performance Index (MAPI) measures and makes recommendations as to how the organization can improve. Assists in monitoring maintenance operations in the field to ensure the applications of approved maintenance standards and in completing field studies to gather data from various maintenance operations for the development of work standards. Assists in the management of the materials component of the SAP Plant Maintenance and Supplier Relationship Management (SRM) Systems for the county organization. Aids in directing the purchase, receipt, storage, and issuing of all bulk materials and garage storeroom items to ensure the availability of resources, as well as the efficient and effective use of resources. Assists in overseeing the establishment and maintenance of inventory records in accordance with Department policy and ensures that various methods of inventory control are employed and adhered to. Completes goods receipt entries in SAP for bulk materials received from vendors. Assists in developing and implementing the county salt management plan and in analyzing spreader data to ensure equipment operators are complying with Department policy regarding proper spreading formulas. Assists in performing stockpile reviews as required to ensure that inventory maintained in the system for materials matches the actual quantities on hand. Assists with the preparation and completion of rented equipment bid packages. Tracks the status of rented equipment agreements including purchase order usage, balances, and expiration dates. Prepares rented equipment tracking report and presents information to management. Locates, inspects, and identifies guiderail damage. Obtains accident information from appropriate police records. Prepares damage estimates, submits repair request to contractor, arranges for prompt repair, observes repair work, and inspects completed work. Compiles all necessary data needed for the Department to bill responsible party. Ensures that contractors are properly and promptly paid for all work completed. Enters all required information in the Plant Maintenance computer system. Obtains information of accidents from newspaper, radio logs, state police and other sources. Visits accident sites, takes photographs of scene, vehicles, all posted signs, shoulder conditions and/or any other relevant factors. Monitors all state routes for hazardous conditions and reports findings promptly to assistant manager for that area. Assists in preparing Reimbursable Activity Reports (RARs) for all reported damage to highway facilities. Documents all damage cost submitted and forward to RPC quarterly. Assists with initiating purchase orders, preparing product or service specifications, identifying and maintaining qualified vendor lists, preparing and issuing Requests for Quotes (RFQs), receiving, reviewing, and certifying bids, and recommending contract awards. Serves as backup for the Store room. Winter shift opposite of Store Room RPT when needed. Records and Tracks all Municipal agreements. Performs various accounting duties. Serves as a Purchasing Card holder. Reconciles and processes invoices. Reconciles purchasing cards. Prepares, processes, and monitors cash advancement requests for utilities. Ensures funds are accounted for in SAP. Recognizing that everyone is involved in the District’s and County’s actions to demonstrate sound environmental practices, each employee fulfills the maintenance unit business plan objectives related to the Strategic Environmental Management Program (SEMP). Performs related duties as assigned. Safety: 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. Succession Planning: Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Department Green Plan Policy: Commit to following the Department’s Green Plan Policy (Pub 712) and the associated principles. Failure to comply with the Department’s Green Plan Policy shall be documented in the employee’s performance review. Fair Labor Standards Act: Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5/8.0-hour day. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Determines inventory needs based on stockpile reviews and monitors the work of contractors in accordance with department policies. More complex issues are referred to the Roadway Programs Coordinator who also reviews work for accuracy, completeness, and conformance to policies and procedures. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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