Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00013871	Description Activated On: 7/29/2026 6:36:06 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

Performs technical duties to assist in the review, analysis, and development of maintenance operations in accordance with management objectives and department policies and procedures within Columbia and Montour County.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Assists in reviewing foreman payrolls for accuracy. Utilizes reports to monitor work data information including production units completed, man-hours spent, equipment utilization, and material usage in fulfillment of work plans and resolves any inaccuracies that may occur.

Ensures quality materials are purchased at the best price through the most efficient procurement procedure, while following Commonwealth policies.

Assists in monitoring maintenance operations in the field to ensure the applications of approved maintenance standards and in completing field studies to gather data from various maintenance operations for the development of work standards.

Assists in overseeing the establishment and maintenance of inventory records in accordance with Department policy and ensures that various methods of inventory control are employed and adhered to.

Assists in performing stockpile and storeroom reviews as required to ensure that inventory maintained in the system for materials matches the actual quantities on-hand.

Assists with the preparation and completion of rented equipment bid packages. Tracks the status of rented equipment agreements including purchase order usage, balances, and expiration dates.

Prepares rented equipment tracking report and presents information to management.

Maintain that all Reimbursable Activity Reports (RAR’s) are completed in a timely manner. Responsible for sending information of hits to the Assistant-so before pictures can be collected. Responsible for creating notifications and work orders for all department force work. Responsible for creating notifications and paperwork for repairs to be completed by the contractor. Responsible for all billing of RAR’s once completed.

Assists in preparing Reimbursable Activity Reports (RARs) for all reported damage to highway facilities. Documents all damage cost submitted and forward to RPC quarterly.

Assists with initiating purchase orders, preparing product or service specifications, identifying and maintaining qualified vendor lists, preparing and issuing Requests for Quotes (RFQs), receiving, reviewing, and certifying bids, and recommending contract awards.

Creates and processes purchase orders for goods or services on a centralized agency or statewide contract.

Discusses purchase requirements with users, advises on items or services best suited to individual needs, and suggests alternatives.

Coordinates purchasing card activities including reconciling statements, verifying account coding, and reviewing justification for purchases.

Assists RPC as backup regarding IT issues such as Computers, I-pads, Printers, Cell Phones, etc. Monitors IT inventory and conducts quarterly inspections. Provides assistance to staff members on the use of application software.

Completes all accidents for Columbia/Montour Counties within a timely manner.

Complete all letters in a timely manner.

Performs related duties as assigned including but not limited to the following.

1. Coordinates the Adopt A Highway (AAH) program in both counties
2. Maintains Summer and Winter bid spreadsheets
3. Maintains, updates, and distributes emergency contact and call-out information
4. Prepares accident packets in accordance with department policies for submission within the specified timeframe from the date of the accident
5. Maintains status of Authorization to Enter and Deposit Material (M-666) forms. Prepares, files, and manages all county due diligence documents (EDD-VI) to ensure compliance with requirements for disposing of fill from department projects
6. Coordinate’s workers comp claims and paperwork for qualifying employees
7. Coordinate’s customer concerns through the Customer Concern Center (CCC) and monitors for follow-up in accordance with specified timeframes for initial contact and completion
8. Prepares and files all necessary liability claim documentation (STD-430)
9. Serves as permit liaison for the county maintenance organization
10. Coordinates roadside rest coffee break program
11. Purchases goods and materials for the roadside rests
12. Serves as a backup to the RPT2 (purchasing agent) in their absence
13. Assists with purchasing card (P-card) coding into ACCESS online for each closing cycle

Recognizing that everyone is involved in the District’s and County’s actions to demonstrate sound environmental practices, each employee fulfills the maintenance unit business plan objectives related to the Strategic Environmental Management Program (SEMP).

Safety:
1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public.
2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws.
3. Immediately report to your supervisor any incident, unsafe practice, or near miss.
4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident.

Succession Planning:
Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees.

Department Green Plan Policy:
Commit to following the Department’s Green Plan Policy (Pub 712) and the associated principles. Failure to comply with the Department’s Green Plan Policy shall be documented in the employee’s performance review.

Fair Labor Standards Act:
Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5 hour day.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Work is normally performed in accordance with specific assignments, but the employee exercises some judgment in carrying them out. Determines inventory needs based on stockpile reviews, and monitors the work of contractors in accordance with department policies. More complex issues are referred to the Roadway Programs Coordinator who also reviews work for accuracy, completeness, and conformance to policies and procedures.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

1.   N/A

2.   N/A

3.   N/A

4.

5.

6.

Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Assist in budgeting, planning, and the organizing of data for the review of maintenance activities, costs, and programs.
2.	Read, write, and speak clearly.
3.	Communicate effectively by oral, written, and electronic means.
4.	Use standard office equipment and software.
5.	Maneuver safely around moving traffic and construction equipment.
6.	React immediately to hazard warning devices, such as signs, sirens, and alarms.
7.	Tolerate exposure to noise, outdoors, adverse weather conditions, various plants and insects, and chemicals within Safety Data Sheet (SDS) limits.
8.	Sit, stand, walk, bend, kneel, stoop, reach, crawl, twist, and climb; lift and carry up to 50 pounds. Withstand periods of heavy exertion.
9.	Travel as required.
10.	Use required personal protective equipment and be responsible for its care, storage, and maintenance.