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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00015306 |
Description Activated On: 7/29/2026 2:31:59 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is responsible for the overall allocation of annual Federal and State funds for use in delivery of DSU grant in the mission of the agency using Generally Accepted Accounting Principles (GAAP) and creation of SAP and CWDS accounting and budget objects. The employee in this position is responsible for advanced fiscal and administrative work involving the administration of Federal and State Funds totaling over $200 million. The employee supervises a unit that includes Two Financial Management Specialist 3, One Accountant 2, One Fiscal Management Specialist, One Fiscal Technician, and One Administrative officer 1. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. DESCRIPTION OF WORK: Provides oversight for program funding included encompassing: Rehabilitation Services Basic Support; the Bureau of Blindness and Visual Services Specialized Services and Business Enterprise Program; State Vocational Rehabilitation (appropriation 112); Federal Supported Employment; State Supported Employment (appropriation 109); Federal Independent Living Part B and Independent Living Older Blind Programs; State Independent Living (appropriation 130); Assistive Technology (appropriation 114); Pre-Employment Transition Services (PETS)), and SSA Reimbursement funds. This position works closely with the Contracts and Grants Chief to obligate and monitor roughly 80 grants/contracts associated to the SILC, CILs, TDDP, PETS, UCP, etc. Serves as the coordinator in the preparation of all budget documents, fiscal reports, fiscal audits, commitments, and expenditures for the programs within the Office of Vocational Rehabilitation. Responsible for weekly budget meetings with the BCO Director, monthly meetings with the OVR executive team, and communications with all field personnel regarding budgetary matters and all associated research or reporting. Basic knowledge of computing skills and Microsoft Office with advanced knowledge of SAP, Business Warehouse, CWDS, BEACON, and Excel. Provides technical assistance and guidance to the Executive Director, Hiram G. Andrews Center Director, OVR Central Operations Director, BBVS and BVRS Directors, Contracts and Grants Division Chief, and Financial Management Specialist 3 regarding funding options and strategies to assure full and appropriate utilization of available funding within legal and regulatory parameters. Informs leadership and district office management of funding issues, spending patterns and matters of potential concern. Provides direction to staff in the development of expertise about laws, regulations and standards governing programs, OMB, Internal Controls, and GAAP. Ensures that approvals/disapprovals of budgets, expenditures and audit resolutions have sound authority for enforcement. Assists with audits, and monitors all disbursements and obligations for compliance and adherence to laws, internal controls, regulations, GAAP, etc. Provides technical assistance to the HGAC Director and Business Manager. Responsible for allocating roughly $20M in VR funds to HGAC for operations and personnel. Determines available transfer amounts on a yearly basis and works with HGAC staff to determine spending patterns and makes recommendations for allocations when needed. Assesses the overall effectiveness of all Section Policies and procedures, setting standards and revising procedures to reduce unnecessary complexity, increase fiscal accountability, and improve the efficiency and effectiveness of the administrative responsibilities. Monitors SSA Reimbursement levels and provides support and technical assistance to SSA Reimbursement Staff as appropriate. Responds to budget request inquiries and acts as the primary liaison to the L&I Bureau of Financial Management. Uses Business Warehouse to generate reports, access commitment and expenditure totals, track budget authorization and to monitor district office, central Office and program financial position per the SAP system, the Commonwealth's accounting system of record. Uses Business Warehouse as well as BEACON to review reports, review BEP agent and program expense authorizations, review invoice totals, and monitor licensee, and overall BEP Program financial information. Prepares and submits reports, as necessary, to the Bureau of Central Operations Director, OVR Executive Director, the federal Rehabilitation Services Administration, the PA State Board of Vocational Rehabilitation, the PA Rehabilitation Council, and others, as appropriate. Makes presentation, as appropriate, before such parties as noted above and other audiences, as appropriate, to the provision of the accounting staff duties. Provides training, as needed, to ET, BCO staff and District Office staff regarding, budget, cash flow, allocation of annual SAP fund codes, etc. Provides training, as needed, to District Office staff regarding service provider operations, liaison counselor duties, community provider planning activities, grant and contract proposal preparation, etc. Performs other related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Functions independently in decisions regarding completion of assigned work. Decides on content for meetings and presentations, develops agenda and schedules for meetings, develops content for position papers and reports, and develops draft procedures. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Experience with RSA and OMB budget reports BS in accounting or advanced degree in accounting, business, or public administration Proficiency in MS Office, Excel, SAP, CWDS and GAAD protocols Experience in supervision of accounting staff Experience in preparing and planning of state audits Licenses, registrations, or certifications: 1. Certified Public Accountant 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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