|
Commonwealth of Pennsylvania |
|
|
POSITION DESCRIPTION FOR JOB POSTING |
|
|
Position Number: 00015435 |
Description Activated On: 1/6/2026 10:20:31 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The Storekeeper is responsible for the supervision and direction for the proper operation of the Storeroom in the receipt, storage, distribution, and inventory operations involved in the handling of a wide variety of supplies, including the operation of the Maintenance storeroom. The Storekeeper is responsible for the supervising of various staff involved in the specialized operation of the Storeroom. Work is performed with considerable independence in determining work methods and procedures to ensure the efficient operation of the Storeroom. |
|
Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Plans and supervises the work of Storeroom staff in the proper receiving, storing, and issuing of materials. Assigns and reviews work, approves/disapproves requests for leave, monitors attendance records, evaluates performance/standards. Completes and signs Performance Evaluation Reports, counsels employees, resolves problems, answers grievances, recommends discipline. Interviews applicants, selects appointees for new/vacant positions, recommends promotions, etc. Instructs Storeroom staff on all new procedures, procedural changes, job descriptions/standards: - New/revised procedural information is relayed to staff after receipt of new/revised information. - Job descriptions are reviewed annually and revised in accordance with hospital policy - Monitors leave records on a monthly basis - Provides on-going observation of staffs’ job performances to ensure accurate performance evaluation reports. Maintains inventory and other Storeroom records involving large stocks of a variety of commodities, maintaining proper inventory control for adequate stock reordering. - Requests and approves for purchase approximately 3,000 items carried on the warehouse inventory and used by various functions of the hospital - Agency purchase requisitions submitted to Chief Operating Officer/Accountant and Purchasing Agent for final review/authorization and preparation of document processing - Consults with supervisor and other administrative personnel as to changes in inventory levels, changes in item to be kept in stock, etc… - Estimates stock needs, assures compliance to inventory control practices in the ordering and storage of commodities within established minimum and maximum stock levels - Supervises the maintaining of inventory/stock records, order logs, delivery schedules, etc… - Responsible for the compliance of monthly spot-checks of various inventory items by storeroom personnel. - Work includes the use of mechanized storeroom equipment to move materials. Supervises the receipt, storage, issuance, and preparation for delivery a wide variety of commodities: - Supervises the receipt of commodities purchased by appropriate purchase order documents - Inspects goods received for compliance to specifications, checking for quantity, quality, and condition - Assures that Material Safety Data Sheets are received with shipments and distributed to the Safety Department - Inspects commodities for any special handling instructions - Responsible for notifying the Purchasing Department when discrepancies occur and follow-up of any action necessary to correct discrepancy/ies - Assures that commodities are stored in appropriate areas taking special precautions with all fragile, hazardous materials, etc…requiring rapid and precise movement - Directs proper distribution of goods in filling requisitions, identifying, recording, and preparing for distribution all commodities utilized by other areas of the hospital in cooperation and compliance with established delivery schedules - Monitors Institutional Stores Requisitions to assure that departments are adhering to proper inventory methods - Reports all furniture and fixed assets received and distributed to the Accounting Department by the assignment of a Fixed Asset identification number and the completion of the proper document from indicating item description, location, purchase order document, etc… - Coordinates the distribution of furniture and fixed assets received with the Maintenance Department - Assures that stock is properly rotated based on date of receipt - Continually reviews storage, physical storage configurations, and changes storage areas as necessary, to accommodate increased inventory requirements and/or to increase the efficiency in removing items from inventory - Assures that receiving reports are prepared on a timely basis - Assures that proper and adequate records are maintained for damaged claims, etc… Responsible for the shipping of goods to various agencies, vendors, etc… Prepares for shipment all goods/materials to be shipped to appropriate destinations assuring the proper packing and method of shipment, proper labeling of box/carton, etc… and contact with Purchasing Department relative to the method of shipment. Reviews and recommends changes in existing methods and practices in the Storeroom operations. Submits periodic reports to the administrative supervisor concerning the operation of the Storeroom: - Maintains storeroom operation manual, reviewing annually, and as updates and changes occur - Periodically reviews other practices in the storeroom operation to assure efficiency of methods and deliverance of services - Submits monthly Administrative Report indicating Goals and Accomplishments to Administration - Supervises the maintenance and repair of storeroom equipment and general custodial care of the storeroom to ensure cleanliness, orderliness and safety practices. Attends Department Head Meetings, Business Office Meetings, and other meetings pertinent to the purchasing program of the hospital. Attends in-service training sessions, supervisory training sessions, etc…- As scheduled by the Administration of the hospital, gathers information for making any reports - As scheduled by Staff Development, other Departments, Management Development Training, etc… - As scheduled attends Product Evaluation Committee Meetings - As scheduled attends Theft Control Committee Meetings. All work is performed in accordance with DHS Manual Sections 7024 and 7037 |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. General directions in daily briefings with the Purchasing Agent and/or Accountant on decisions concerning the storeroom and its operations and reviewed through written/verbal reports. |
||||||||||||||||||||
Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
||||||||||||||||||||
Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
|