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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00016746 |
Description Activated On: 12/3/2025 10:34:13 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The incumbent in this position provides administrative and clerical support for the Procurement and Supply Unit of the Staff Services Division, Bureau of Training & Education. The Procurement and Supply Unit purchases and provides supplies, materials, and equipment to the staff of the Bureau of Training & Education, including four Regional Training Centers. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 45% Initiates purchase requests for, out-services trainings; as well as janitorial, office, and other training supplies and needs for the bureau. Ensures and facilitates distribution. Acquires price quotes when necessary, places orders via phone or online, and ensures accurate items are ordered. Responsible for P-Card purchases for the Bureau. 35% Reviews invoices for accuracy and receives delivered purchases and processes payment accordingly while ensuring compliance with Department regulations. Completes monthly P-Card reconciliations per Department regulations. 5% Prepares typed documents and correspondence for the Procurement and Supply Unit via computer. This may include drafting letters, designing forms, and preparing agency requisitions based on information acquired for purchasing. Completes audits as requested by Comptroller's Office. 5% Reviews mail daily to ensure the flow of correspondence meets identified deadlines. 5% Assists in distributing/exchanging issued clothing and equipment to Cadets, Liquor Control Enforcement Officer Trainees, Municipal Police Officer Trainees and Academy staff. Maintain an in-depth knowledge of how the Department uniform is to be worn/used. 5% Maintains a current log of agency requisitions for the Bureau of Training and Education. Establishes systems for filing and recording information so that required material can be found easily and quickly. Performs other related duties as assigned, to include those outlined in the Department's CoG Plan when activated. Responds to the designated alternate or secondary location when directed in response to a catastrophic incident. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. The majority of the workload is performed independently. Additional direction is provided on an as needed basis or during weekly meetings. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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