Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00018159

Description Activated On:  4/23/2026 7:58:50 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 This position assists with performing a variety of human resource support duties in recruiting and maintaining personnel information in support of both SCI Dallas and SCI Waymart in the Region 11 Human Resource Office. This position ensures operations and various actions are completed effectively and efficiently for employees within SCI Waymart and SCI Dallas.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Recruitment for both SCI Dallas and SCI Waymart.

Work with hiring managers when a position is known to become vacant. Discuss posting options and ensure that position descriptions are updated by supervisors to accurately reflect duties.

Initiates hiring process using ERC. Works with Central Office Recruitment to ensure candidates for employment successfully complete the physical/medical pre-employment process.

Coordinates scheduling interviews, processes selected candidate packets, contacts candidates with conditional offers for employment, coordinates medical testing for new hires, coordinates hire and/or transfer dates with appropriate contact, completes E-PAR forms for submission to resource account for transactions, and provides local notification information to new hire.

Performs other related duties such as responding to phone calls, visitors, and employee inquiries. Maintains lists of staff on SPF and military leave and provides updates to the Superintendents on a regular basis. Types memos, reports, and letters as directed by the FHRO and other HR staff. Processes incoming and outgoing mail. Inventories and requisitions office supplies.

Performs other duties as assigned.

ESSENTIAL JOB FUNCTIONS:
1. Effectively communicate verbally and in writing
2. Review and interpret information
3. Operate basic office equipment
4. Establish and maintain effective working relationships
5. Supervise and evaluate the work of subordinate staff (if applicable)
6. Maintain regular and reliable attendance
7. Attend and participate in all mandatory training and/or testing
8. Work overtime as required
9. Travel as required
10. Be mobile over all types of physical surfaces and levels
11. Be visually observant of environment
12. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet)

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

This position functions rather autonomously, setting priorities and following directives and manuals. Work is assigned and overseen by the Human Resource Officer with daily or weekly informal meetings and conferences.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:



Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
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