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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00018417 |
Description Activated On: 10/6/2026 9:28:31 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Lead the efficient execution and management of all processes used by PA Pub 282 Highway Occupancy Permit Operations Manual for work under PA Code Regulations Chapter 459 Utilities and Chapter 441 Driveways and Local Roads. Ensure Highway Occupancy Plans are designed and prepared to the standards per Design Manuals 2 and 3. Serve as the engineer for the Highway Occupancy Permit Unit and provide technical assistance and guidance to District Permit Manager and Permit Unit staff in the review and approval of engineering aspects in Highway Occupancy Permits. Lead the efficient creation, management, maintenance, organization and presentation of permit documentation required or desired for the Highway Occupancy Unit. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. As assigned, lead creation, management, execution, maintenance, organization, and presentation of documentation and reports required for the Highway Occupancy Unit, such as tracking systems for requirements, status and progress of all stages of the various processes required including correspondence and contacts for review parts and securities documentation. As assigned, use engineering judgment and knowledge of fundamental engineering principles to contribute in traffic impact studies and meetings, storm water plan review, right of way plan preparedness, hydrology reports and other engineering documents for technical accuracy. As assigned, independently execute and manage policies and processes used in PA Pub 282 Highway Occupancy Permit Operations Manual while assuring that Department regulations and policies are satisfied – including, but not limited to, review and approval of HOP plans, documents and processes. As assigned, lead in the review of documents and processes to assure compliance with all Department standards and HOP procedures, manuals, policies, and publications. As assigned and as necessary, consult with any and all Department staff to obtain information, review and approval of any aspect of a HOP issue. As assigned, for the above items, guide customers with personal interaction and professional deportment in the very diverse Highway Occupancy Permit service population that includes Department and Consultant Associates, Professionals of all types and specialties, Governmental Officials of all type, Developers, Contractors and the general public. As assigned, maintain regular contact with and retrievable contact information on persons that are regular or potential customers of the Permit Unit, such as listed above. As assigned, perform prompt thorough and professional investigation, meetings, review, documentation and response to regulation violations, tort liability requests, information requests, and complaints. As assigned, for document research, perform prompt and thorough research, obtain possession, organize, copy and present. As assigned, review, create, organize, retain, file and handle any unit correspondence and records. As assigned, represent the Department’s interests in any type of meeting, activity, correspondence or judicial proceeding. Maintain control and accessibility of all documents in the HOP processes. Perform above responsibilities within assigned time periods. Maintain mobile phone contact with supervisor during all working hours. Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Commit to following the Departments Green Plan Policy (Pub 712) and the associated principals. Failure to comply with Department Green Plan Policy shall be documented in employee's performance review. Safety: 1.Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2.Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3.Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. 5. Evaluate contractor operations: Immediately stop unsafe actions Engage in ongoing safety dialogue with the contractor’s leadership 6. Promote a CULTURE that emphasizes SAFETY as a core value: a) Immediately stop any unsafe actions. b) Incorporate safety into all discussions, deliberations, and decisions. c) Continuously communicate the safety direction. d) Inspire employees to be a MODEL for safety. e) Encourage and support safety initiatives and programs by participating and involving your staff. f) Recognize safety daily. g) Acknowledge EXTRAORDINARY achievements. h) Learn and improve through After Action Reviews (AARs). i) Enforce accountability. Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5/8.0 hour day. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Ability to independently plan and organize work to complete assigned responsibilities within time frames assigned and / or proscribed by policies. Ability to utilize references to identify deficiencies with construction plans and others documents to effect correction of deficiencies. Ability to review and effect corrections of all type plans through communication with all engineering disciplines and business partners. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Class C Driver's License 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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