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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00021661 |
Description Activated On: 11/5/2025 1:22:53 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position reports to the Financial Accountability Manager in the Division of Management and Budget (DMB), Bureau of Program Support (BPS), Office of Income Maintenance (OIM), and is responsible for fiscally managing and monitoring the Summer EBT (SUN Bucks) program, select Medical Assistance (MA) related programs, select Employment and Training (E&T) programs, and the overall budgets in OIM. The incumbent may assist higher level specialists in their work and work is reviewed in process and upon completion for adherence to established, procedures, and standards. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Duties include, but are not limited to: Serves as OIM’s point of contact for the Summer EBT (SUN Bucks) program, select Medical Assistance (MA) related programs, select Employment and Training (E&T) programs budget deliverables, fiscal projections, and resolution of budgetary issues or problems. This includes acting as a liaison between OIM entities (Deputy Secretary’s Office, Bureau of Program Support, Bureau of Operations, Bureau of Policy),and DHS’s Office of Budget, Comptroller Operations, Office of Administration and Bureau of Financial Reporting. Office of Administration and Bureau of Financial Reporting. Responsible for coordinating and facilitating necessary monthly meetings with the Bureau of Employment Programs to review reports, grant awards and analyses for the funding streams associated with select E&T programs to ensure compliance with the program spending plan versus the Governor’s budget. Accountable for the maintenance of General Government Operations, and SUN Bucks program related federal Cash Grants Appropriation. Assist in the preparation of analysis of proposed or enacted federal and State legislation and regulations to determine fiscal impacts; coordinates with appropriate OIM Bureau(s), Bureau of Budget, other Program Offices and Comptroller, as appropriate, to determine costs, policy implications and implementation requirements; prepares budgetary estimates, comments, fiscal notes or implementing guidance as appropriate. In addition, the incumbent will assist in ensuring that cost allocation provisions are updated and that appropriate accounting system provisions are implemented to meet federal and state reporting requirements. Provides budgetary analysis of benefit programs and fiscal planning for block grant programs. Responsible for supporting the development and completion of the annual OIM Operational Advanced Planning Document (OAPD) including all costs estimates, tables and supporting narrative for approval by the Centers for Medicare and Medicaid Services (CMS). Responsible for processing the Intergovernmental Cooperation Act Agreement (IGCA) with Centers for Medicare & Medicaid Services (CMS) for Current Sources of Income (CSI) Hub services monthly invoices for payment and resolving issues that obstruct the invoice from being paid. In addition, the incumbent is expected to monitor, track, and update the Office of Medical Assistance Programs (OMAP) budget tracking sheets for planning purposes. Responsible for researching OIM federal financial transactions to support the development of justifications required for federal grant funding drawdowns. Justification requests are initiated by the federal Department of Government Efficiency (DOGE). Furthermore, you will be responsible for monitoring and updating the Comptroller’s Operations DOGE Request Tracking sheet. Responsible for processing the daily SUN Bucks invoices for payment and resolving issues that obstruct the invoice from being paid. Responsible for processing the quarterly Income Eligibility Verification System (IEVS) invoices for payment and resolving issues that obstruct the invoice from being paid. Responsible for supporting the preparations of all of OIM's monthly budget projections versus actual budget expenditures. Duties encompass the analysis of this data in excel and graph format together with observation of trends and suggestions to management personnel on possible alternatives to resolve funding issues. Prepares financial and other reports on various budget-related areas and special projects under the purview of the Division of Management and Budget. Researches and writes responses to general correspondence relating to OIM’s funded programs and other general budget issues. Performs other duties related to all OIM funded programs/appropriations as necessary. Performs other duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Employee is expected to use independent judgment to solve day-to-day problems or issues which arise, and to meet the established responsibilities of the position. Special tasks are described by Supervisor, who expects employee to use judgment and initiative in problem solving. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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