Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00024181	Description Activated On: 4/21/2026 9:26:11 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

This position provides clerical support within the Corporate Filings and Charitable Registration Division by reviewing and processing various types of applications.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Reviews the Professional Fundraising Counselors and Professional Solicitors filings to ensure adherence to registration requirements. Examines fundraising contracts and extensions, solicitation notices, bonds, and solicitation contracts to ensure compliance with applicable statutes.

Reviews and processes initial, renewal, and amendment of routine business filings for consistency, completeness, and accuracy related to pertinent policies and procedures, PA Laws, Acts, and Titles. These documents are various types of domestic and foreign applications with clear statutes.

Interprets various laws and regulations and approves or reject applications or return the applications for correction.

Reviews applications for possible fraudulent intent.

Reviews applications for errors, identifies errors, and corrects the errors based on procedures.

Prepares correspondence to customers to notify the application of the error and the appropriate resolution.

Verifies name conflicts against existing registered entities.

Reconciles and processes payments accurately according to statutory filing fees.

Validates information and collaborates with other State and Federal organizations related to business filings.

Processes expedited filings in a timely manner.

Responds to inquiries via telephone and in-person from applicants, the general public, Legislature, stakeholders, and Commonwealth agencies and other States’ agencies. Works with the customer to resolve issues.

Performs other duties as assigned.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

The position works independently and makes decisions regarding the review, processing, approval, denial, and correction of new and amended applications while following and/or interpreting clear and applicable policies and procedures, Laws, Acts, and Titles. The position independently assists customers with resolving inquiries and works with various internal and external entities, including managers, their supervisor, and legal counsel where needed. Make suggestions to the supervisor about any improvements that could be made for more efficiency within the office regarding flow of work, training needs, etc.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Operate a personal computer and standard office machines
2.	Communicate effectively orally and in writing.
3.	Focus for prolonged periods of time.
4.	Perform basic math functions.
5.	Interpret and comprehend procedures, rules, and regulations.
6.	Provide information to individuals.
7.	Understand oral and written instructions.
8.	Compose correspondence.
9.	Perform processing procedures.
10.	Proofread documents accurately.