Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00025355	Description Activated On: 5/26/2026 7:56:24 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

This position is responsible for the preparation and control of various areas of the Department Budget. The position is also responsible to ensure efficient and accurate management of agency funds, prepare reports, and calculate projections.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Duties include the following:

Manages the collection, examination, analysis and budgetary control for assigned appropriations to include Gun Checks, Firearms, DNA, and various federal funds as assigned by supervisor.

Develops and presents assigned program area status reports for use by fiscal director, agency program directors and the Comptroller's office.

Prepares and submits templates with Department Budget Requests, Appropriation Hearing Requests and Department Rebudgets by assuring development of personnel, operating and fixed asset costs for Gun Checks, Firearms, DNA, and various federal funds as assigned by supervisor.

Prepares fiscal data and personnel projections for use in budgetary evaluations of assigned program areas.

Reviews and approves all requisitions from assigned program areas for compliance with current policies and procedures.

Processes budget and expenditure adjustments in SAP.

Reviews and approves shopping carts.

Provides budget status reports for assigned appropriations.

Interacts with staff and management to understand concerns and explains budgeting guidelines and procedures.

Develops and maintains electronic desk manual.

Performs other related duties as required.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

The ongoing responsibilities of this position are designated by the Assistant Fiscal Director, Fiscal Division. This position is responsible for performing necessary functions independently and submits finished work as appropriate to meet Division needs. Employee is aware of ongoing workload requirements and sets their priorities accordingly.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Uses Business Warehouse (BW), Office Analysis (OA), and SAP R/3 applications in the administration of funds management.
2.	Prepares budget materials for assigned program areas.
3.	Prepares, calculates and analyzes personnel projections.
4.	Manages multiple task effectively.
5.	Communicates effectively both orally and in writing.
6.	Travel with occasional overnight status.
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